[https://publicstorage.dc4.pageuppeople.com/873/ProviderAsset/scribble/d6c5d10e-74f4-41af-805b-ff9c4e0b000d.png]

 

Coordinator of Business and Fiscal Services

Department: Athletics Administration

Job # 559324

Close Date: July 16, 2026

 

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

Cal Poly Humboldt is proud to have more than 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. As part of the California State University (CSU) system, Cal Poly Humboldt is part of one of the nation’s largest and most impactful public university systems, where education, innovation, and service create meaningful change for California and beyond. See what it’s like to work at the CSU—watch our video [https://vimeo.com/1136701425/078548ab0e?fl=ip&fe=ec] and imagine your future at Cal Poly Humboldt.

(Job # 559324) Budget Analyst II, Coordinator of Business and Fiscal Services,

CSU Classification Salary Range: $5,178– $7,543 per month (Step 1- Step 20), Anticipated Hiring Range: $5,178- $5,717 per month (Step 1-6). Final salary placement is commensurate with experience, internal equity, and budget considerations.  This is a full-time, benefited, exempt, 12-month pay plan regular position with a one-year probationary period in the Athletics Administration Department. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 15 paid holidays per year. Additional benefits information can be found at https://www.humboldt.edu/hr/employee-benefits [https://www.humboldt.edu/hr/employee-benefits].

Position Summary:

Under the general supervision of the Executive Director of Intercollegiate Athletics & Campus Recreation, the Budget Coordinator is responsible for the strategic and day-to-day financial management of Athletics Department operations. This position provides oversight for business operations, budgeting, financial analysis, operational planning, policy implementation, and administrative services supporting the department’s purpose and CSU/NCAA/Conference compliance requirements.

The incumbent performs highly responsible analytical and fiscal operations work involving budget administration, financial planning, program evaluation, and organizational support. The position serves as a key advisor to athletics leadership regarding fiscal stewardship, resource allocation, and budgeting process improvement initiatives.

This role combines advanced administrative analysis and budget management responsibilities consistent with the Administrative Analyst/Specialist classification and Budget Analyst professional series.

 

Key Responsibilities:

15% - Oversee the development, administration, monitoring, and reconciliation of Athletics Department budgets, including state, IRA, trust, foundation, and special project funds.

15% - Perform financial analysis related to revenue projections, expenditures, position control, labor distribution, and cash flow management.

15% - Serve as primary liaison with the University Business Office (UBO) in preparation of budget reports, financial forecasts, variance analyses, and operational summaries for Athletics leadership.

15% - Facilitate operational support for all travel requests and reconciliation in Concur.

15% - Analyze budget trends and provide recommendations regarding fiscal planning, resource allocation, and cost containment strategies.  Monitor budget performance and identify budgetary issues, discrepancies, and opportunities for operational improvement.  Utilize financial systems and reporting tools to conduct detailed financial analysis and maintain fiscal accountability.

10% - Support annual budget development processes and year-end financial close activities including all EADA and NCAA AUP processes.

10% - General Administrative Functions

5% - Other Duties as Assigned

 

Knowledge, Skills, and Abilities Associated with this Position Include:

As listed in Classification Standards:

• Working knowledge of financial, budgetary, and accounting principles and practices.
• Working knowledge of the principles and practices of public finance, administrative, personnel fiscal management, and cash-flow management.
• Working knowledge of research techniques and statistical principles and procedures.
• General knowledge of the principles of position control and budgetary alignment.
• Advanced proficiency in using financial system, word processing and spreadsheet software and applications.
• Strong analytical skills in order to evaluate and interpret data to develop sound conclusions and recommendations.
• Ability to define problem areas, collect data, perform preliminary analyses, make appropriate recommendations, and prepare clear and concise analytical comments.
• Strong communication and interpersonal skills to effectively present information and ideas and advise managers, staff, and faculty regarding budgeting policies and procedures.
• Ability to lead and train others.

 

As related to the major responsibilities for this position:

• Principles and practices of budget administration, financial analysis, and fiscal management.
• Administrative and operational practices within higher education and/or athletics environments.
• NCAA, conference, and university operational regulations and procedures.
• Principles of public administration, organizational operations, and program management.
• Research methods, data analysis techniques, and reporting methodologies.
• Applicable software systems including financial reporting, spreadsheets, databases, and enterprise
• Ability to analyze complex operational and financial information and develop sound recommendations.
• Ability to independently organize, prioritize, and coordinate multiple projects and deadlines.
• Strong analytical, organizational, and problem-solving skills.
• Ability to interpret and apply policies, procedures, and regulations.
• Ability to prepare clear, concise, and effective reports and presentations.
• Strong interpersonal and communication skills with the ability to work effectively with diverse stakeholders.
• Ability to exercise sound judgment, discretion, and initiative.
• Demonstrated ability to lead projects and coordinate operational activities.
• Proficiency in Microsoft Office Suite and financial management systems.

 

Minimum Qualifications:

Equivalent to a bachelor’s degree in a related field and two years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis.

Preferred Qualifications:

• Experience working in NCAA Division I, II, or III athletics.
• Experience with university financial systems, budget management, or athletics operations.
• Knowledge of CSU policies and procedures.

Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

• Letter of Interest
• Resume or Curriculum Vitae
• Contact information for at least three Supervisor references

Application Deadline: The deadline to submit application materials is 11:55 p.m. on July 16, 2026. Any inquiries about this recruitment can be directed to careers@humboldt.edu [careers@humboldt.edu] or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.

We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude, we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.

Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.

CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy [https://calstate.policystat.com/policy/9779821/latest/] and any questions you have may be submitted to hr@humboldt.edu [hr@humboldt.edu].

Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.

CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)

Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information.  Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, the Cal Poly Humboldt provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Humboldt complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.  Cal Poly Humboldt is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly Humboldt, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code: 5290 Publication Date: 07/02/2026