Immediate opening.

Working in property management is a secure, stable, challenging and rewarding career for individuals who like to work hard, keep busy, and solve problems.

The Property Administrator plays a vital role in the day-to-day management of a housing community including providing kind and courteous services to residents, dealing with maintenance contractors, and finding solutions.

We are looking for a self-directed mature, self-motivated, kind, and efficient person who is down-to-earth, friendly, cheerful and approachable.

Candidate must have strong people, administrative and organizational skills.

Salary range is $39-45K per year. Candidates must be comfortable providing services to diverse communities.

This is a full-time job, 40 hours per week, Monday to Friday.

The role of the Property Administrator is to act as

The agent of the management team. Resource person for the management team, other staff, committees, and clients/visitors. The first point of contact for residents and to work with the management team in setting objectives, goals, by-laws, and management procedures. Making sure that these and other basic controls are in place and are followed. The Administrator carries out this role in three major areas of responsibility. They are: Financial management. Resident relations. Office and administrative management.

The following are the tasks for which the Administrator is responsible

Office Administration And Routines

The Administrator is responsible for the efficient administration of the office and its systems. Make credit union and/or bank deposits. Control the petty cash system. Producing and circulating reports, minutes, agendas and other documents when needed. Make room bookings for members' personal use of the meeting room. Order office supplies. Organize re-cycling of office paper. Handle deliveries and mail. Handle reception and telephone during open office hours. Take recorded telephone messages and pass them to the appropriate person. Maintain parking records in the office and on-call book. Assign parking spaces to members. Administer the Parking By-law. Send notices of late payments, arrears, NSF cheques and reminders of payments due. Setting up a complete filing system for all records, documents and minutes. Circulating reports, minutes, agendas and other documents when needed. Inquiries, applicants and new members. Reply to inquiries and receive application forms. Photocopy applications, move-in kits, by-laws and other information for applicants or new members. Help to organize information sessions and prepare materials for interviews. Process applications. Follow co-op procedures in coordinating move-out and move-in. Support the membership committee.

Contact utility companies when occupants move out and new members move in

Process the move-out charges and details.

Tenants

Reply to Tenants. Inquiries and concerns and refer them to the staff person who can respond to them. Work with the manager to prepare and deliver material for members' meetings. Work with the manager to prepare for members' meetings. Work with the manager to review annual applications for housing charge assistance and calculate housing charges. Send notices of housing charge changes and other notices as the manager directs.

Financial

Prepare cheque requisitions and cut cheques. Making all deposits on time. Controlling the petty cash system. Reviewing financial statements. Giving members notice of changes to housing charges. Issuing late payment, arrears and N.S.F. notices. Calculating housing charges and adjustments. Reviewing applications for subsidy and conducting annual income verification. Maintaining external, internal and subsidy waiting lists. Setting up confidential files for households receiving subsidies.

Qualifications And Skills

Experience with residential housing administration is an asset. Skilled in using accounting-related computer software is an asset. Capacity to provide professional, kind, caring customer service is an asset to diverse individuals including people with physical disabilities. Positive, helpful and friendly attitude is an asset.

No phone calls, please. We thank all interested candidates, however, only applicants selected for an interview will be contacted.