Office And Communications Administrator Jobs in North York, Ontario, Canada
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North York, Ontario, Canada
Office and Communications Administrator
About the role
Description
Please see requirements below.
Overview of Church and Community
We are a community that believes in a triune, humble, creative and relational God of grace who is our centre and who loves this broken world. Because of this, we seek to be a people of faith who grow as holistic followers of Jesus—disciples who love God, love each other and our neighbour, share God’s story, and show God’s care. We live this out in the community of Willowdale which is part of North York, Ontario.
Church Purpose | Mission Statement
Our desire as a church family is to grow into and live out our core values as disciples of Jesus.
Qualifications And Education Requirements
Minimum high school diploma or equivalent required Previous office and communications experience preferred
Role and Responsibilities
Office Administration and Management Provide administrative support to the pastoral team Provide administrative support to the leadership team of Deacons and Elders when appropriate Front Desk Hospitality: receiving and responding to email/phone calls/walk-ins from general inquiries, congregants, service personnel, etc. Attending weekly Pastoral Team meetings, taking minutes, tracking assigned responsibilities, and anticipating upcoming planning timelines Managing the Master Calendar (tracking planning and communication timelines, bookings, registered parking) Organizing server and tracking shared files stored online Organizing email and Google Docs groups Collecting, inputting, and consigning Welcome/Connection Card information Troubleshooting Information Technology (IT) problems and assisting with Pastoral Team IT/printer needs Monitoring and purchasing of paper, toner, and other office supplies Arrange servicing for office machines Handling paper mail Preparing and managing related budget lines, including rental projections during annual budgeting Support the Finance team with expense processing and other administrative duties In the absence of a building manager, willingness to notice and respond to small issues pertaining to building cleanliness (all Pastoral Team members do things like load/unload the dishwasher, push furniture back into place, etc.) Communications and Publications Preparing media and other resources (ProPresenter, PowerPoint, Song Sheets, etc.) for Sunday Morning Worship Gatherings in consultation with the Pastor responsible for worship. Preparing announcement slides for worship area Review Sunday announcements script for updated accuracy Emailing reminders of upcoming service commitments, meetings, due dates, etc. Maintaining SGC’s online communications by updating the weekly email, website, YouTube and social media Gathering, preparing, and printing material such as Annual Reports, welcome publications and other publishing needs. Property Bookings/Rentals Interacting with partner organizations regarding room bookings Receiving and booking rental requests Coordinating with renters for orientation and facility agreement administration Arranging for un/locking and climate control (heating/AC) of rental space Checking rental space for damage after use
Parking
Issuing parking passes Dealing with parking contracts Checking the lot and working with Parking Control to issue tickets when necessary Tracking rental and parking deposits to ensure payment is received
Preferred Skills
Relational Competencies Strong verbal and written communication skills Including but not limited to: email, grammar, editing documentation, etc Strong interpersonal skills A warm and welcoming demeanor Ability to respond in a friendly manner to a wide diversity of personalities Excellent judgment and ability to maintain confidentiality Ability to work collaboratively with the Pastoral Team Engaging in team conversation about specific projects and issues Open to building healthy relationships with team members. Ability to work enthusiastically in the culture of SGC as reflected in our Statement of Values (available on request) Willingness to regularly participate in SGC worship as a part of the community Technical Competencies Excellent administration skills Detail oriented Ability to identify missing information and keep others organized Independent problem solving and resourcefulness Proactive thinking and planning on a yearly scope Ability to prioritize and work on multiple projects simultaneously Ability to manage numerous distractions and interruptions Proficiency or ability to learn specific computer software and utilize online resources e.g. ProPresenter, Canva, Adobe Acrobat, Photoshop/Illustrator, etc. Contact
Please email searchcommittee@springgardenchurch.ca
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About Canadian Baptists of Ontario and Quebec
Canadian Baptists of Ontario and Quebec partner as a family of about 350 churches. Together we are training, equipping and caring for pastors. We are helping plant new churches and connecting them with the resources they need to thrive. We are creating experiences and opportunities for young people and their leaders to expand their love of God and love of each other. We're telling our churches' stories to encourage and inspire them. We are privileged to journey together with our member churches and associations as we serve Christ together.