Job Title: Facilities Supervisor

Job Description

The Facilities Supervisor oversees all aspects of facility operations, maintenance, and vendor relationships to ensure safe, reliable, and efficient environments across multiple locations. This role manages budgets, leads a team in a unionized setting, coordinates major maintenance projects, and supports long term care or condominium facilities by ensuring building systems, equipment, and fleet vehicles operate to high standards.

Responsibilities

Manage, review, and approve department expenses and costs related to facility utilities, vendor expenses, and overall departmental spending. Lead and oversee major maintenance projects from planning and budgeting through execution and completion, ensuring projects meet scope, schedule, and quality expectations. Monitor vendor performance to ensure adherence to contractual obligations, service-level agreements, and quality standards, and address performance issues as required. Manage maintenance contracts, including contract negotiation, contract administration, and ongoing review of contract effectiveness. Oversee the maintenance and reliability of the organization's fleet vehicles, ensuring they are safe, compliant, and available to support operations. Manage and monitor scheduling, hours of work, vacation approvals, leave requests, performance issues, performance reviews, overtime approvals, training and professional development, and allocation of resources in a unionized work environment. Oversee a team of approximately 5–10 direct reports, providing leadership, guidance, and performance management to support a high-performing facilities team. Monitor work requests through a ticketing system, ensuring work is assigned appropriately, completed within service deadlines, and meets established quality standards. Conduct regular safety audits of facilities, identify risks, and implement corrective measures to ensure compliance with fire codes and other safety regulations. Collaborate with service providers to coordinate maintenance and repair of medical equipment as required, ensuring minimal disruption to care and services. Supervise the inventory and distribution of facility-related supplies and equipment to ensure availability, accountability, and cost-effectiveness. Review the acquisition of all supplies and equipment and make recommendations on how to strengthen accountability and optimize procurement. Support organizational leadership on projects related to consolidation of services and third-party provision of facilities-related services. Apply knowledge of fire codes and safety regulations to ensure facilities operate in compliance with applicable standards, particularly in long term care or condominium settings. Oversee maintenance activities related to plumbing, HVAC, kitchen systems, and other building infrastructure, ensuring issues are inspected, addressed, and completed to satisfaction. Participate in an on-call rotation to respond to urgent facilities issues and support continuous operations across sites.

Essential Skills

3-year college diploma or university degree in Facilities Management or a closely related field. 5–7 years of experience in facilities maintenance or facilities management roles. Proven experience managing a team of 5–10 people, including direct reports and day-to-day supervision. Demonstrated experience working in a unionized work environment, including scheduling, performance management, and resource allocation. Experience in long term care or condominium settings, with an understanding of the specific operational and regulatory requirements of these environments. Strong contract and vendor management experience, including managing vendor contracts and maintenance contracts from negotiation through completion and review. Hands-on experience with facility maintenance operations, including preventive maintenance and oversight of building systems such as plumbing, HVAC, and kitchen infrastructure. Working knowledge of fire codes and safety regulations, and experience applying them in facility operations. Experience with fleet management, including oversight of vehicle maintenance, safety, and utilization. Proficiency with maintenance ticketing systems, including Maintenance Care or comparable systems, to manage and track work requests. Ability to conduct safety audits, identify risks, and implement corrective actions. Strong organizational and budgeting skills to manage departmental spending and control costs. Effective leadership, communication, and interpersonal skills to lead a diverse team and coordinate with internal stakeholders and external vendors.

Additional Skills & Qualifications

Experience supporting facilities in long term care environments, contributing to the comfort, safety, and well-being of residents and staff. Experience in condominium facility management, including coordination with third-party service providers and resident-focused operations. Demonstrated ability to inspect and review completed work to ensure quality and contract compliance. Experience supporting projects related to consolidation of services and third-party service provision. Ability to supervise inventory management and distribution of supplies and equipment, with a focus on accountability and cost control. Strong problem-solving skills and the ability to prioritize and respond effectively in an on-call capacity. Commitment to supporting mission-driven or not-for-profit organizations and contributing to the care of long term care populations. Comfort working with cross-functional leadership teams and providing clear updates on facilities status, risks, and projects.

Work Environment

This role is fully onsite, working five days per week. The primary work location is in Oakville, with some travel required to additional sites in Burlington and Halton Hills. Company vehicles are available for travel between these locations. The Facilities Supervisor oversees a team of approximately 10 staff and works closely with organizational leadership in a structured, unionized environment. The facilities include long term care or condominium settings, with building systems such as plumbing, HVAC, kitchen infrastructure, and medical equipment requiring regular maintenance and oversight. Work involves frequent interaction with vendors, service providers, and internal departments, as well as regular use of a maintenance ticketing system to manage work orders and service requests. The environment emphasizes safety, adherence to fire codes and regulatory standards, and a strong commitment to supporting residents and users of the facilities. The position is offered as a 6-month contract with some possibility of extension, providing the opportunity to support a not-for-profit organization and contribute directly to the well-being of people in long term care.

Job Type & Location

This is a Contract position based out of Oakville, ON.

Pay And Benefits

The pay range for this position is $30.00 - $36.06/hr.

Workplace Type

This is a fully onsite position in Oakville,ON.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, les achats, la chaine d’approvisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l’industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du classement Fortune 500. Nous sommes fiers d’avoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître d’autres options d’accommodement.

Ordonnance sur l’égalité des chances de San Francisco: Conformément à l’Ordonnance sur l’égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de l’intelligence artificielle (IA): Nous pouvons utiliser l’intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d’embauche, notamment la recherche, la présélection et l’évaluation des candidatures. L’IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l’aide d’outils d’IA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.