Labour & Employment Legal Assistant Jobs in Ottawa, Ontario, Canada
Create alert for “Labour & Employment Legal Assistant”
Ottawa, Ontario, Canada
Labour & Employment Legal Assistant
Top Benefits
About the role
About the Company
Our client, a leading and well-respected law firm is seeking a Labour & Employment Legal Assistant to join their office in Ottawa.
Responsibilities
Provide comprehensive administrative and clerical support to assigned lawyers. Schedule appointments, arbitrations, and appearances, and coordinate meetings and conferences. Receive, prioritize, and track incoming correspondence and deadlines. Manage the flow of work through the lawyers’ offices, including handling routine correspondence and follow-ups. Prepare, format, proofread, and review legal documents and correspondence to ensure accuracy and compliance with legal procedures. Prepare and file forms with the Ontario Labour Relations Board (OLRB), Grievance Settlement Board (GSB), and Human Rights Tribunal Ontario (HRTO). Arrange for service and filing of legal documents. Process invoices, expense reports, and prepare file status and work-in-progress reports. Maintain filing systems, including a tickler system, and ensure proper file opening, maintenance, and closure procedures. Enter dockets and prepare time summaries and reports as needed. Make travel arrangements for lawyers. Provide support to other lawyers as required.
Requirements
3–5 years of legal administrative experience, ideally in Labour and Employment law. Strong knowledge of Labour Board procedures and timelines. Excellent written and verbal communication skills, with strong attention to grammar and detail. Highly organized with the ability to prioritize tasks, meet deadlines, and adapt to changing priorities. Proven ability to work independently and collaboratively. Strong discretion and ability to handle confidential information. Proficiency in Microsoft Word, Excel, PowerPoint, Adobe Pro, and experience with document management and time entry systems (e.g., NetDocuments, Soluno) considered an asset. Demonstrated sound judgment, professionalism, and a strong work ethic.
Compensation
Competitive salary up to $75,000 commensurate with experience. Comprehensive benefits and professional development support. A collaborative and collegial work environment with opportunities for growth and advancement. Hybrid remote work schedule (4 days in office).
We do not use AI to screen candidates.
About Ruby & Co.
At Ruby & Co, we specialize in connecting exceptional legal talent with the law firms and companies that need them most. With years of experience in the legal recruitment industry, we understand the unique challenges and demands of the legal profession.
Whether you’re seeking to build your dream legal team or take the next step in your career, our expertise and extensive network ensure you’ll find the perfect fit.
At Ruby & Co, we are passionate about shaping careers, building teams, and fostering long-lasting professional relationships. Let’s make your legal recruitment journey seamless and successful.