Financial and Administrative Officer, Community Health and Epidemiology

Primary Purpose: This position will provide confidential and high-level support to the Pewaseskwan team. The position will be instrumental in providing financial and administrative support and effectively aid in all aspects and strategic priorities of the Pewaseskwan team.

Nature of Work: Reporting to Dr. Malcolm King and Dr. Alexandra King, with day-to-day direction from the Pewaseskwan co-leads. This position interacts with a diverse group of individuals including faculty, students, staff and the public, as well as other institutions. The incumbent works in a fast-paced, complex office setting, dealing with competing deadlines, multi-tasking, multi-directional high stakes communication in a highly confidential and nuanced environment faced with constant change and enhancement. Considerable discretion is a requirement as this position is privy to, and handles, highly sensitive and at times confidential information.

The successful candidate will contribute to a positive, diverse and inclusive work and learning environment by actively engaging in self-awareness learning opportunities, relationship building and communication.

Accountabilities:

• Provides comprehensive financial and administrative support for multi-million research projects funded through multiple streams and administered across three academic institutions, each with distinct systems and regulatory requirements, ensuring accurate coordination compliance, and effective management within a highly complex operating environment.
• Lead comprehensive and proactive financial management processes, including budget development, policies and guidelines development and/or enhancement, forecasting, monitoring, administration and reconciliation, perform variance and discrepancy analysis to ensure accuracy and accountability.
• Provide strategic financial mentorship and guidance support to research managers, project leads, and all staff to enhance financial understanding, support informed decision-making and optimize resource allocation.
• Provide oversight and supervision of operations staff supporting the research teams, ensuring efficient day-to-day operations, appropriate and effective allocation of resources, and alignment with project priorities and timelines.
• Responsible for overseeing financial data of several concurrent research studies conducted across multiple sites.
• Supports Principal Investigators (Pewasesskwa co-leads) in planning, forecasting, implementation and maintenance of research projects in terms of their financial aspect.
• Leads financial planning and administration for multiple research projects.
• Leads the activities with financial data sharing and confidentiality agreements with external partners and stakeholders.
• Analyzes control processes that support adherence to regulatory policies and practices, reporting regulations and internal and external standards.
• Writes and submits financial reports to funders to ensure timely and efficient completion of project goals.
• Acts as a resource within the unit, including but not limited to reviewing financial information and collaborating with client groups to rectify errors, and preparation of other required financial and regulatory reports for internal and external purposes.
• Provides support for community project’s resource person through delivery of advice on preparation of financial reports or solutions of financial accounting issues.
• Tracks revenues and expenses of multiple research grants.
• Provides guidance to managers, leads and coordinators in terms of the financial aspects of various research projects to further the goals and objectives of the overall research program.
• Works collaboratively with the other members of the administrative support team and the research team to ensure all protocols are followed and that there is timely and robust documentation.
• Oversee and coordinate the day-to-day activities of operations staff to ensure tasks are completed efficiently, accurately and in alignment with policies and objectives.
• Provides guidance, and on-going support to staff, while monitoring workload distribution and performance
• Address operational issues proactively, resolve discrepancies and ensure deadlines are consistently met.
• Promotes effective communication within the team, fosters a collaborative work environment and ensures resources are allocated appropriately to support smooth and efficient operations.
• Provides effective and efficient support to internal and external committees.
• Assists in the preparation of financial reports and other financial documentation.
• Investigates missing transaction information; tracks and follows up on action items.
• Ensures priorities and deadlines are met, correspondence is handled accurately, efficiently, professionally and confidentially.
• Fosters collaborative working relationships with peers to facilitate knowledge sharing, professional development, and enhance departmental service.
• Communicates and acts in a respectful and professional manner, collaborates effectively, abides by policy and contributes to a positive and productive work and learning environment.
• Engages in continuous learning by participating in activities, training, and events related to Indigenous engagement, reconciliation, equity, diversity, and inclusion.
• Maintains electronic files for audit compliance.
• Undertakes related duties, as assigned, consistent with the nature of the position.

Qualifications:

Education: An undergraduate university degree is required. Training in project management would be an asset. A combination of education and experience may be considered.

Experience: A minimum of 10 years of progressively responsible experience providing support to senior level administrators, preferably in a complex and diverse fund-source organization, is required. General accounting experience in an office setting processing expense claims, cheque requisitions, account reconciliations and financial reporting is required. A background or experience in project management within an advanced education portfolio would be an asset.

Competencies:

Competencies are attributes, behaviours, manner and style of how skills and knowledge are applied to the job. The competencies below are desired attributes which support the University of Saskatchewan’s Strategic Directions and People Values. All are applicable in varying degrees depending on the expectations of the job.

Leadership / Vision

The demonstrated ability to build a shared, compelling and credible vision of the future, influencing people to ensure outcomes that support achieving the vision; applicable to all jobs at all levels; a culture of leadership.

Influences others to share and commit to a common vision

Fosters positive work and learning environments

Values and considers differing points of view before making a decision

Makes timely decisions even when unpopular or difficult

Holds others accountable for making and meeting commitments

Provides continuous, honest and supportive feedback

Supports development and continuous improvement

Support for Progress

The demonstrated ability to initiate, implement, and support innovation and institutional change and enhance programs and services.

Challenges the status quo

Advocates innovation and creativity, even when risk is involved

Adapts and maintains productivity in an atmosphere of changing practices

Demonstrates an optimistic attitude and strengths-based approach towards change

Demonstrates emotional maturity and resiliency in difficult circumstances

Engages and supports others in the change process

Results Orientation

Focuses on results and completing objectives within the framework defined by the University’s plans and policies.

Readily accepts and responds to challenges

Directly confronts problems and persists in finding solution

Remains optimistic and persistent in the face of adversity

Demonstrates courage rather than avoidance to resolve difficult issues

Identifies shared interests to develop positive outcomes

Celebrates successes and learns from mistakes

Personal Effectiveness

Demonstrates an ability to reflect, clarify and commit to what is important, take responsibility for growth and development, and contribute to positive and productive work and learning environments.

Demonstrates integrity and ethical conduct, as understood in both Western and Indigenous ways, in words and deeds

Keeps promises and commitments even when unpopular or difficult

Seeks out and appreciates feedback, demonstrating a commitment to learning

Accepts ownership and responsibility for outcomes

Learns and recovers from setbacks / mistakes

Takes responsibility for balancing work and personal commitments

Communication

The demonstrated ability to convey information and ideas to individuals in a manner that engages the audience and helps them understand, retain, and respond to the message.

Communicates clearly and ensures understanding

Listens actively to understand others’ points of view

Provides useful and valuable information to others

Demonstrates an awareness of the effects of communications on others

Understands and demonstrates the need for confidentiality and discretion

Relationship Building

The demonstrated ability to develop the rapport necessary to build, maintain and/or strengthen partnerships and relationships inside and outside of the University.

Seeks out and promotes positive relationships

Builds opportunities through collaboration and partnerships

Demonstrates understanding, respect and concern for others

Participates willingly and openly supports team decisions

Proactively deals with conflict by openly addressing problems

Department: Community Health & Epidemiology
Status: Term 24 months with the possibility of extension

Employment Group: ASPA

Shift: 8:00 - 4:30

Full Time Equivalent (FTE): 1.0

Salary: The salary range, based on 1.0 FTE, is $69,035.00 - 107,868.00 per annum. The starting salary will be commensurate with education and experience.

Salary Family (if applicable): Specialist Professional

Salary Phase/Band: Phase 2

Posted Date: 5/5/2026

Closing Date: 5/11/2026 at 6:00 pm CST
Number of Openings: 1
Work Location: On Campus

The University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive, contribute, and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action**.**
We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation.
The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process, please contact usfor assistance.