Job Overview We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will play a vital role in maintaining smooth office operations, providing exceptional customer support, and ensuring administrative tasks are completed efficiently. This position requires strong computer skills, familiarity with office management software, and excellent communication abilities. Prior experience in medical or dental offices is a plus, but not mandatory. The Office Administrator will be the first point of contact for clients and visitors, managing front desk responsibilities and supporting various administrative functions.

Duties

• Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
• Schedule appointments, manage calendars, and coordinate meetings for staff and clients
• Handle filing systems, document proofreading, and ensure proper organization of office files
• Provide exceptional customer service by addressing inquiries via phone or email and supporting customer support initiatives
• Assist with bookkeeping tasks such as invoicing, billing, and basic financial record keeping
• Support administrative functions including mail processing, supply management, and document preparation
• Maintain a professional office environment by adhering to organizational standards and office policies
• Support medical or dental office operations by managing patient records, appointment scheduling, and front desk duties as needed

Experience

• Previous office experience is required; experience in medical or dental offices is preferred but not mandatory
• Proficiency with QuickBooks, Microsoft Office (Word, Excel), Google Workspace (Gmail, Calendar), and general computer skills are essential
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
• Excellent typing speed with attention to detail for data entry and proofreading tasks
• Demonstrated customer service skills with professional phone etiquette and the ability to handle multi-line phone systems effectively
• Clerical experience including filing, document management, and administrative support is highly desirable
• Experience with bookkeeping or basic financial record keeping is a plus

This role offers an excellent opportunity for individuals seeking to develop their administrative skills within a professional setting that values organization, communication, and customer service excellence.

Pay: $18.00-$21.00 per hour

Language:

• Bengali (preferred)

Work Location: In person