Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Research and Facilitation, Level A

Job Title

Koelwyn Lab - Research Coordinator

Department

Center Operations staff | UBC James Hogg Research Centre | Faculty of Medicine

Compensation Range

$5,365.42 - $7,709.92 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

May 17, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

May 31, 2027

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary
The Koelwyn lab is seeking a full-time Clinical Research Coordinator with experience in clinical exercise physiology who can plan, coordinate, implement, and evaluate clinical research initiatives within the lab and collaborating research labs/institutions. Our lab specifically studies how exercise induces adaptations across the inflammatory-immune axis to improve outcomes in individuals at risk for, or diagnosed with, cardiopulmonary disease and cancer. The lab is located at the Centre for Heart Lung Innovation (HLI), which is situated within Providence Health Care’s St. Paul’s Hospital in downtown Vancouver.

Organizational Status
The UBC Centre for Heart Lung Innovation at St. Paul’s Hospital brings together basic and clinician scientists in an exciting multidisciplinary environment to address heart, lung, and critical care disease. The HLI is the largest translational research centre within Providence Health Care’s St. Paul’s Hospital, comprised of 50 Principal Investigators (PIs) of which approximately 40% conduct clinical research and over 300 Scientists and staff. Education is provided to over 130 undergraduate, graduate, and post-graduate students.

This position is based at HLI within St. Paul’s Hospital, Division of Respiratory Medicine in a shared office environment.

Work Performed

• Plans, coordinates, implements, and evaluates clinical research initiatives within the Koelwyn lab and collaborating research labs/institutions, ensuring alignment with study objectives and goals set by the Principal Investigator.

• Responsible for the full range of study conduct activities, including research proposal and protocol development, ethics submissions, amendments, annual renewals, and study set-up, maintenance, and close-out under the direction of the Principal Investigator.

• Manages participant recruitment, enrollment, randomization, and scheduling; ensures compliance with Good Clinical Practice (GCP) and obtains patient informed consent.

• Ensures compliance with Good Clinical Practice (GCP), obtaining and documenting patient informed consent, and handling case management for ongoing follow-up assessments.

• Designs, develops, and manages data collection methodologies, instruments, and databases; coordinates data and specimen transfer, and conducts preliminary data analysis.

• Generates progress and interim reports, presenting data analysis findings to stakeholders.

• Monitors study progress, addresses issues related to adverse events, and ensures adherence to protocols. Troubleshoots clinical questions or problems affecting patient care, providing leadership to resolve these issues.

• Supervises clinical exercise research including collaboration with allied health professionals and clinical exercise physiologists at St. Paul's Hospital. Tasks include overseeing exercise programming across various patient populations, as well as supervision and monitoring of clinical exercise team

• Provides training, supervision, and leadership to undergraduate and graduate students and staff in the Koelwyn lab on clinical research study design and conduct.

• Prepares and interprets data, contributes to manuscript preparation for publication, and disseminates research findings through presentations.

• Liaise with other PIs, clinician-scientists, and research labs within the HLI, St Paul’s Hospital (SPH), industry partners, UBC departments and community to develop research partnerships

• Supervise and evaluate practicum students

Consequence of Error/Judgement
Lack of attention to detail or professionalism during the performance of duties could jeopardize the progress of research activities, negatively impacting the productivity and success of the Koelwyn Lab as well as affect the reputation of all researchers participating in the work.

Supervision Received
Works independently under the direction of the Koelwyn Lab Principal Investigator.

Supervision Given
Provides direction to students, facility users including scientists, trainees, and other research staff.

Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or an equivalent combination of education and experience.

• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

• Active CSEP or ACSM CEP (certified exercise physiologist) certification or equivalent with accompanying insurance. It is also the responsibility of the candidate to stay up to date with the requirements of this qualification.
• Ability to communicate effectively, both verbally and in writing with patients, families, team members, and the community.
• Ability to work independently and as a member of a multidisciplinary team; ability to establish and maintain effective working relationships with others.
• Physical ability to carry out the duties of the position; ability to organize and prioritize work.
• Ability to train and supervise others on study protocols; ability to manage projects within a defined budget and timeline.
• Demonstrated attention to detail; familiarity with relevant regulations and Good Clinical Practice (GCP).
• Ability to document research processes, results, and protocols.