Office Administrator

Job Summary We are seeking a detail-oriented and organized Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office environment, particularly within a Mortgage Broker's office. This position involves a variety of administrative tasks, including data entry, file management, and customer service, all aimed at enhancing the efficiency of our daily operations. Presently the position is offered as full-time on 6 months of renewable contract with option to renew or offer permanent full time employment, based on the performance. Duties Perform accurate data entry and maintain organized filing systems for clients records and office documents. Manage incoming/outgoing calls with professionalism, demonstrating excellent phone etiquette while addressing inquiries and scheduling appointments. Utilize MS Office 365 to create, edit, and manage documents and spreadsheets as needed. Assist with administrative tasks such as proofreading documents to ensure accuracy and clarity. Support the team by coordinating appointments and managing client communications effectively. Maintain an organized workspace to promote efficiency and productivity within the office environment. Skills Proficiency in data entry with a strong attention to detail. Familiarity with MS Office Suite applications for document management and communication. Strong organizational skills to manage multiple tasks efficiently. Experience of similar office work preferred and will be an asset. Excellent proofreading abilities to ensure high-quality documentation. Effective phone etiquette for professional communication with clients and team members. Willing to adapt the office culture and fast work pace environment. If you are a motivated individual with a passion for administrative work and a desire to contribute positively to our organization, we encourage you to apply for this rewarding opportunity as an Office Administrator. Job Types: Full-time, Permanent, Contract, Fixed term contract Contract length: 12 months Pay: $15.00-$20.00 per hour Expected hours: 30 – 37.5 per week Experience: Administrative: 1 year (required) Language: English, Filipino (required) Work Location: In person office location

The Office Administrator is responsible for maintaining organized filing systems and performing accurate data entry for client records. They also manage professional communications, schedule appointments, and provide general administrative support to ensure smooth office operations.

Candidates must have at least one year of administrative experience and proficiency in MS Office Suite. Fluency in English and Filipino is required, along with strong attention to detail and professional phone etiquette.

• Customer servicePreferred
• OrganizationPreferred
• Data entryPreferred

Identified from the job description. Confirm important requirements above.

• Data Entry
• MS Office 365
• File Management
• Customer Service
• Phone Etiquette
• Proofreading
• Organization
• Client Communication
• Scheduling

• Administrative
• Finance & Accounting
• Customer Service & Support

Minimum experience

0+ years

Posting language

English

Working hours

38 hours per week

Seniority

Entry level

Application method

Direct apply is available