Administration Officer

Job summary

Oversee daily payroll operations, supervise department employees, maintain accurate employee and payroll files, and manage payroll-related systems, records, simulations, and fiscal slips. Advise employees and managers on payroll matters and collective agreement provisions, process deduction requests, and prepare reports and communications.

Job details

Function & Duties Under the supervision of the Assistant Director of Payroll Services, the Administration Officer is responsible for: Assist in managing daily Payroll operations; Supervising and evaluating employees in the department; Manage complex employee’s and payroll files; Ensure coherence in all employee’s file, by verifying or correcting work done, in regard to creations, entries made, invoicing for overpayment and other topics; Manage the preparation and production of fiscal slips in collaboration with Material resources; Prepare payroll simulation for Inquiries; Responsible for data and parameters related to GRICS and PERCOS; Oversee the preparation of record of employment and intervene with Service Canada when needed; Provide guidance and assistance to employees and departments regarding any Payroll inquiries; Implementation of required systems and all payroll administrative procedures; Assist and Counsel managers on different aspect of the collective agreement pertaining to Payroll; Inform employees of payroll topics and deadline by preparing and sending memorandums; Verify and sign payment request for any payroll deductions; Attend meetings and training, prepare reports and statistics as requested; Assuming any other responsibility compatible with his or her function that may be assigned to him or her by the immediate superior. Qualifications A Diploma of Collegial studies in an appropriate field of study and four (4) years of relevant experience. or A Secondary V in an appropriate field of study and eight (8) years of relevant work experience. The Board may, at its discretion, waive any or all of the afore-mentioned qualification requirements if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement and who accepts, as a condition of employment, to follow a training plan determined by the Board Requirements Fluency in two of the three official languages of KI (Inuktitut, English and French); Proficiency with database, spreadsheet and work processing software (GRICS payroll and HR modules); Must be willing to travel to Nunavik schools occasionally; The Knowledge of MS Access database and spoken Inuktitut are an asset. Classification / Salary / Benefits Position classified as Administration officer. Class 00-04* as per the working conditions of Kativik Ilisarniliriniq’s managers: from $77,102 to $102,801 annually depending on qualifications and experience. All benefits are prorated based on the percentage of the task.

What you’ll do

Oversee daily payroll operations, supervise department employees, maintain accurate employee and payroll files, and manage payroll-related systems, records, simulations, and fiscal slips. Advise employees and managers on payroll matters and collective agreement provisions, process deduction requests, and prepare reports and communications.

Requirements

Requires either a college diploma in an appropriate field and four years of relevant experience, or a secondary school diploma in an appropriate field and eight years of relevant experience. Candidates must be fluent in two of Inuktitut, English, and French, be proficient with database, spreadsheet, and word-processing software, and be willing to travel occasionally to Nunavik schools.

Listed skills

• report preparation · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll Operations
• Employee Supervision
• Payroll File Management
• Payroll Processing
• Fiscal Slip Preparation
• Payroll Simulations
• GRICS Payroll and HR Modules
• PERCOS
• Records of Employment
• Employee Support
• Payroll Procedures
• Collective Agreement Guidance
• Payroll Deductions
• Report Preparation
• Database Management
• Spreadsheet Software

Job areas

• Administrative
• Finance & Accounting
• Human Resources
• Education
• Management & Leadership

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