Litigation Assistant

Job summary

Support the litigation team and provide backup to other lawyers by managing files, preparing and proofreading legal documents, and filing court documents. Communicate with clients, courts, and counsel; schedule meetings and court appearances; handle routine inquiries; and perform litigation billing and administrative tasks.

Job details

Founded in 1979, KMB Law is a leading full-service business law firm with offices in Mississauga, Burlington, and Toronto. Guided by a progressive partnership, we operate on core values that emphasize personal and professional respect, community consciousness, and delivering unparalleled value to our clients. KMB Law offers a comprehensive range of legal services—spanning Corporate/Commercial Law, Mergers & Acquisitions, Real Estate & Land Development, Intellectual Property, Franchising, Banking & Financial Services, Civil and Commercial Litigation, Labour & Employment, Family Law, Wills & Estates, and Business Succession. KMB Law is seeking a Litigation Assistant with a minimum of 5 years of litigation experience. The successful candidate will be organized, detail-oriented and able to demonstrate strong communication skills along with the professionalism to join our team. Position Overview Location: Primary office in Toronto. Hours: Monday to Friday, 9:00 a.m. – 5:00 p.m. (Occasional flexibility outside of regular business hours may be required to meet client and business demands). Role Summary: The Litigation Assistant will have overall responsibility for supporting the litigation team and provide back-up to other lawyers as required in the most professional manner. The ideal candidate will be a team player and is highly responsive to the day-to-day activities of the supervising lawyer. Clerking capabilities and experience would be an asset but are not a requirement. Key Responsibilities Assist with document management Proofread, edit and prepare standard legal documents and correspondence for review by lawyer(s) and edit grammar, punctuation and spelling as needed Prepare and file court documents Professional and timely communication with clients, court and counsel Book meetings, court appearances and consultations Handle routine inquiries in lawyer's absence Establish and maintain lawyer files Perform billing and accounting functions related specifically to the litigation practice Perform additional administrative duties as required including filing, copying, scanning, faxing, opening files etc. Candidates with experience working with ProLaw is an asset Other duties as assigned. Qualifications & Requirements Ability to work independently with minimal instruction Impeccable proofreading and grammar skills Very organized with high attention to detail and accuracy when completing tasks Able to multi-task and work within tight timelines to meet deadlines and reassess priorities as needed Strong working knowledge of the Rules of Civil Procedure is required Demonstrated proficiency drafting documents and file management Excellent verbal and written communication skills Graduate from an accredited Law Clerk program is an asset. Previous experience in a law firm is required Dedicated to client service Strong problem-solving skills are required. The salary range for this position is $60,000-$70,000. KMB Law does not use AI to screen or select candidates. Diversity and Inclusion At KMB Law, we believe a diverse workplace is comprised of individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. KMB Law is committed to diversity and inclusion in all that we do. Accessibility and Accommodation It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process. Background and Reference Checks Any offer of employment may be conditional upon full background checks including a criminal record check, employment and educational verification. How to Apply Interested candidates are invited to submit a resume, brief cover letter, and compensation expectations to hr@kmblaw.com and indicate " Litigation Assistant" in the subject line of your email. We do not use artificial intelligence to screen, assess or select applicants for this position. We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted. Where we interview an applicant for this position, we will (within 45 days of the interview or the last interview) provide the applicant with information on whether a hiring decision has been made in respect of this position.

What you’ll do

Support the litigation team and provide backup to other lawyers by managing files, preparing and proofreading legal documents, and filing court documents. Communicate with clients, courts, and counsel; schedule meetings and court appearances; handle routine inquiries; and perform litigation billing and administrative tasks.

Requirements

Requires at least five years of litigation experience, prior law firm experience, strong knowledge of the Rules of Civil Procedure, and proficiency in drafting documents and managing files. Candidates should be organized, detail-oriented, able to work independently and meet tight deadlines, and have excellent communication, proofreading, and problem-solving skills; a Law Clerk program graduate is an asset.

Listed skills

• scheduling · Preferred
• written communication · Preferred
• Time management · Preferred
• Attention to detail · Preferred
• Problem solving · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Litigation Support
• Document Management
• Legal Document Drafting
• Proofreading
• Court Document Filing
• Client Communication
• Court and Counsel Communication
• Scheduling
• File Management
• Billing and Accounting
• Knowledge of Rules of Civil Procedure
• Written Communication
• Verbal Communication
• Time Management
• Attention to Detail
• Problem-Solving

Job areas

• Legal
• Administrative
• Finance & Accounting

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