Administration

Job summary

The Administrative Assistant provides reception duties such as greeting clients and managing a multi-line phone system. They are also responsible for maintaining client files through scanning, copying, and data entry.

Job details

Job Description Reporting to East Administrative Manager, the Part-Time Administrative Assistant is responsible for providing administrative support to the program which includes reception duties (greeting clients, setting up for meeting and answering a multi line phone system), monitoring and maintaining client files (scanning, copying, preparing materials, data entry). The role will work up to 28 hours per week. The Administrative Assistant position is covered by the Canadian Union of Public Employees (CUPE), Local 2860. Salary: Level I:$24.61; Level II: $25.82: Level III: $27.09 CAD QUALIFICATIONS AND SKILLS: Minimum High School Diploma. Minimum 1 year of recent experience in a similar role. Strong communication skills, both written and verbal. Proficiency using Microsoft Word and Excel. Ability to learn new software as needed Excellent time management, organizational and self-planning skills. Satisfactory Criminal Record Check (including a Vulnerable Sector Screening) and Pre-Employment Medical are required. Candidates Bilingual in English and French will be given special consideration.

What you’ll do

The Administrative Assistant provides reception duties such as greeting clients and managing a multi-line phone system. They are also responsible for maintaining client files through scanning, copying, and data entry.

Requirements

Candidates must have a minimum of a high school diploma and at least one year of recent experience in a similar role. Proficiency in Microsoft Word and Excel, along with strong communication and organizational skills, is required.

Listed skills

• Time management · Preferred
• Microsoft Excel · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Reception
• Data entry
• Microsoft Word
• Microsoft Excel
• Time management
• Organizational skills
• Communication skills
• File management
• Scanning
• Copying

Job areas

• Administrative
• Healthcare
• Social Services