Executive Assistant

Executive Assistant Kingston Ross Pasnak LLP is the largest local, independent, full-service accounting firm in Alberta. But that doesn’t mean we’re only about spreadsheets and number crunching. When we come to work daily, we are driven by a desire to be creative and continually open to new possibilities. This includes building strong relationships with all the people we serve — our clients, our team members and our community. What matters most to us is staying connected, versatile and accessible. These are the qualities that allow us to make a real difference in people’s lives and empower them to reach their full potential. We are an exceptional company – we embrace making small investments, learning from failures quickly, and growing stronger together. We seek inventive problem-solvers who prioritize customers to uncover victories across diverse sectors. We don't hire for compatibility; we hire for contribution. We search for candidates who embody our core values: Advancement, Accountability, Empathy, Intention, Openness, and Uniqueness. If you're enthusiastic about KRP, flourish in a dynamic setting, and aspire to collaborate with a brilliant, diverse team, we'd love to hear from you! Your Opportunity As an Executive Assistant you will be a vital member of the Administration Team, reporting to the Director of People Operations and Partners. You will be responsible for taking initiative and ownership in facilitating successful administrative practices as directed by the Partners. You are a detail-oriented, curious individual who can quickly learn and work with minimal supervision. Your Scope: * Provide full administrative support to one or more Partners or Principals. * Track and maintain confidential client records – printing, scanning, filing and electronic * archiving. * Correspond directly with clients via email and virtual platforms, over the phone and in- * person and respond to a variety of inquiries. * Arrange conference calls, meetings, appointments and room bookings. * Prepare invoices, various administrative reports for signature, client account set-ups, mail, and couriers. * Prepare and track various professional correspondence, both manually and electronically. * Ensure final client deliverables are proofread and properly formatted before being sent. * Communication with all Firm members and senior leadership, clients and third-party vendors. Your Qualifications: * Two to five years of administrative experience working with Partners of C-Suite executives. * A diploma in Office Administration, Accounting or Legal Assistance would be an asset. * Knowledge and experience working in accounting software such as CaseWare and Tax Prep * would be an asset. * Previous experience in a public practice environment would be an asset. * Intermediate to advanced proficiency in Microsoft Outlook, Word, Excel and PowerPoint. * Ability to navigate a high-paced professional services environment * An ability to follow direction effectively and work well independently and within a team. * Keen attention to detail. * Excellent verbal and written communication skills, and a high aptitude for providing * exceptional customer service. Your Perks: * A total rewards package, including above market salary and annual bonuses * Three weeks’ vacation and Winter Holiday Office Closure (starting base) * Ten personal days * 100% employer match on medical and dental benefits * Health spending account * On-site fitness center * Tuition reimbursement and professional development * A flexible and remote working model * A unique opportunity to build, grow, and leave your impact on a local firm First Nations Acknowledgment As this role is based in Edmonton, Alberta, KRP wishes to recognize that we are on the traditional lands known as Treaty 6 Territory, and that the City of Edmonton and all its inhabitants are beneficiaries of this peace and friendship treaty. Treaty 6 encompasses the traditional territories of numerous western Canadian First Nations, including Cree, Dene, Stoney Nakota Sioux, Saulteaux, and Ojibwe. Equal Opportunities KRP is an equal opportunity employer dedicated to fostering a psychologically safe, diverse, and inclusive environment, where all team members have a sense of belonging. We encourage qualified applicants of all backgrounds, including ethnicity, religion, disability status, gender identity, sexual orientation, family status, age, nationality, and education levels, to apply. If you are contacted for an interview and require accommodations during the interview process, please let us know. We Seek High Performers Who: * Embody our core values * Have a thirst for knowledge * Are intrinsically motivated * Desire to learn new skills * Treat others with respect * Want to work with the best Our Culture: KRP is home to a talented team of professionals. Our skills are diverse, but we all have one thing in common — a commitment to delivering the best solutions and services possible for our clients. You'll be immersed in a cooperative company culture that values diligent work, accomplishing tasks, and relishing group socials throughout the year. You'll enjoy flexibility in your work location, schedule, vacation time, and attire. While we expect dedication, we also appreciate the importance of maintaining a healthy work/life balance. Our Values: Accountability * We are personally responsible for delivering on our commitments. Advancement * We focus on deliberate and sustainable growth for our people, our company, and our clients. Empathy * We show care and concern for others. Intention * We are purposeful and deliberate in everything we do. Openness * We communicate openly and honestly. Uniqueness * We celebrate and encourage individuality over conformity. We don’t want you to assimilate; we want you to aspire for greatness. Join us today.

The Executive Assistant provides comprehensive administrative support to Partners and Principals, including managing client records and correspondence. They are responsible for coordinating meetings, preparing reports, and ensuring all client deliverables meet quality standards.

Candidates should have two to five years of administrative experience, preferably in a public practice or accounting environment. Proficiency in Microsoft Office suite and strong attention to detail are essential for success in this role.

• Annual bonuses • Three weeks vacation • Winter holiday office closure • Ten personal days • 100% employer match on medical and dental benefits • Health spending account • On-site fitness center • Tuition reimbursement • Professional development

• Time managementPreferred
• Customer servicePreferred
• Problem solvingPreferred
• Attention to detailPreferred
• Microsoft ExcelPreferred
• CommunicationPreferred
• Microsoft WordPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• Client records management
• Communication
• Customer service
• Proofreading
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• CaseWare
• Tax Prep
• Problem-solving
• Time management
• Attention to detail
• Confidentiality
• CaseWare Software Applications
• Empathy
• Administrative Support
• Office Administration
• Accountability
• Curiosity
• Willingness To Learn
• Administrative Functions
• Quick Learning
• Accounting
• Accounting Software
• Spreadsheets
• Customer Service
• Leadership
• Invoicing
• Operations
• Proactivity
• Tax Preparation
• Filing
• Prioritization
• Enthusiasm
• Detail Oriented
• Honesty

• Administrative
• Finance & Accounting
• Consulting
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants

Minimum education

Professional degree

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week