Accounts Payable Lead  (Toronto)

Company Overview: Since 2007, Kipling Group has been one of Canada’s largest Canadian-owned, independent, full-service property management firms. With more than 130 professionals, the company manages a diverse portfolio of over 190 properties, totalling 28 million square feet across major markets nationwide, including Toronto, Kitchener-Waterloo, Ottawa, Calgary, and Edmonton. Kipling provides integrated property management services across industrial, retail, office, and multi-family real estate, delivering disciplined operations, strong financial performance, and long-term asset value. Guided by a hands-on approach and a commitment to trust, integrity, professionalism, and innovation, Kipling Group is a trusted partner managing your real estate investments. Position summary: We are seeking a detail-oriented and proactive Accounts Payable Lead to oversee the full-cycle accounts payable function and support a high-volume, multi-property portfolio. This role goes beyond transactional processing — you will lead AP operations, ensure compliance, improve processes, and act as a key point of contact for vendors, internal teams, and leadership. You will also support month-end activities, audits, and drive efficiency across AP workflows. Key Responsibilities Accounts Payable Operations Oversee end-to-end AP cycle including invoice intake, coding, validation, and posting Ensure accurate 2-way / 3-way matching with POs, contracts, and work orders Validate HST treatment and correct property/GL allocations Monitor high-volume invoice processing across multiple properties Leadership & Oversight Act as the primary point of contact for AP-related queries from vendors and internal stakeholders Provide guidance and support to junior AP team members (if applicable) Review work for accuracy, completeness, and compliance with company policies Drive accountability and ensure deadlines are consistently met Vendor Management & Compliance Maintain strong vendor relationships and resolve escalations proactively Ensure proper vendor onboarding including insurance, contracts, and documentation Monitor compliance with payment terms, contracts, and internal controls Identify and mitigate risks related to duplicate payments, errors, or fraud Payments & Cash Flow Coordination Prepare and review EFT/ACH and cheque runs Optimize payment scheduling to balance vendor relationships and cash flow Reconcile vendor statements and investigate discrepancies Month-End & Reporting Lead AP month-end close activities including accruals, prepaid schedules, and aging analysis Support audits by maintaining clean, organized documentation Provide reporting insights on AP trends, aging, and outstanding liabilities Utilities & Property-Specific Accounting Oversee utility invoice tracking and validation across properties Review allocations, meter readings, and identify anomalies Support tenant chargebacks and recoveries where applicable Systems & Process Improvement Maintain accuracy in accounting systems (Yardi, MRI, Sage 300, or similar) Identify inefficiencies and implement process improvements and automation Strengthen internal controls and documentation practices Leverage Excel (lookups, pivots) for reconciliation and reporting Qualifications & Experience 3–6+ years of Accounts Payable experience, preferably in property management or real estate Proven experience handling high-volume AP environments Prior experience in a lead or senior AP role is strongly preferred Working knowledge of Yardi, MRI, Sage 300, or similar systems Strong understanding of Canadian HST regulations and accrual accounting Advanced Excel skills (lookups, pivot tables, reconciliations) High attention to detail with strong problem-solving skills Ability to manage deadlines, prioritize tasks, and handle multiple stakeholders Kipling supports equal opportunities and invests in a diverse and multicultural work force that values individuals with unique personalities, goals, backgrounds and views. This reinforces Kipling’s culture, enhances collaboration and makes for an inclusive work environment. Benefits Dental care Disability insurance Employee assistance program Extended health care Life insurance Paid time off Tuition reimbursement Apply

Oversee the full-cycle accounts payable function for a high-volume, multi-property real estate portfolio. Lead AP operations, manage vendor relationships, and drive process improvements while supporting month-end activities and audits.

Requires 3-6+ years of AP experience, preferably in property management, with a strong background in a lead or senior role. Must be proficient in Yardi, MRI, or Sage 300 and possess advanced Excel skills and knowledge of Canadian HST regulations.

• Dental care • Disability insurance • Employee assistance program • Extended health care • Life insurance • Paid time off • Tuition reimbursement

Identified from the job description. Confirm important requirements above.

• Full-cycle Accounts Payable
• Vendor Management
• Accrual Accounting
• HST Regulations
• Yardi
• MRI Software
• Sage 300
• Advanced Excel
• Month-end Closing
• 3-way Matching
• Cash Flow Coordination
• Property Management Accounting
• Financial Reporting
• Audit Support
• Process Improvement
• Internal Controls

• Finance & Accounting
• Management & Leadership
• Sales
• Administrative

Minimum experience

5+ years

Apply by

Sep 11, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Mid-Senior level