executive assistant

Overview Languages French Education Bachelor's degree Experience 3 years to less than 5 years On site Work must be completed at the physical location. There is no option to work remotely. Work setting Urban area Associations and non profit organizations Community-based shelter Responsibilities Tasks Compile data to prepare documents Establish and co-ordinate administrative policies and procedures Prepare reports and others documents for consideration and presentation to executive committees and boards of directors Analyze incoming and outgoing memoranda, submissions and reports Prepare agendas and make arrangements for committee, board and other meetings Conduct research Liaise with departmental and corporate officials and with other organizations and associations Plan, organize, direct, control and evaluate daily operations Provide customer service Arrange travel, related itineraries and make reservations Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents Manage events Type and proofread correspondence, forms and other documents Apply quality control procedure Maintain quality control and production records Conduct quality control Experience and specialization Computer and technology knowledge SharePoint MS PowerPoint MS Excel MS Office MS Outlook MS Word Policy and program experience Addiction or substance abuse Area of work experience Quality assurance or control Area of specialization Quality improvement Benefits Health benefits Dental plan Disability benefits Health care plan Paramedical services coverage Vision care benefits Financial benefits Group insurance benefits Life insurance Long term benefits Long-term care insurance Other Benefits Paid time off (volunteering or personal days) Team building opportunities Travel insurance Wellness program

The Executive Assistant is responsible for coordinating administrative policies, preparing reports for executive committees, and managing daily operations. Key duties include organizing board meetings, conducting research, and overseeing quality control procedures.

Candidates must have a Bachelor's degree and between 3 to 5 years of relevant experience. Proficiency in MS Office and fluency in French are required for this role within a community-based shelter setting.

• Health Benefits • Dental Plan • Disability Benefits • Health Care Plan • Paramedical Services Coverage • Vision Care Benefits • Group Insurance Benefits • Life Insurance • Long-term Care Insurance • Paid Time Off • Team Building Opportunities • Travel Insurance • Wellness Program

• Customer servicePreferred

Identified from the job description. Confirm important requirements above.

• SharePoint
• MS PowerPoint
• MS Excel
• MS Office
• MS Outlook
• MS Word
• Administrative Policy Coordination
• Report Preparation
• Research
• Event Management
• Quality Control
• Customer Service
• Financial Statement Preparation
• Contract Administration
• Travel Coordination
• French Language

• Administrative
• Social Services
• Healthcare
• Management & Leadership
• Government & Public Sector

Minimum education

Bachelor’s degree

Minimum experience

2+ years

Apply by

Sep 15, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Mid-Senior level