Project Coordinator

Job summary

Coordinate projects from the quoting stage through active construction, including purchase orders, pricing, shop drawings, documentation, schedules, and project handoffs. Communicate with clients, suppliers, technicians, and internal teams, track milestones, and identify potential delays or issues for resolution.

Job details

Project Coordinator Location: Winnipeg, MB Work Arrangement: In office Reports To: Project Manager About The Company Our client is a Winnipeg-based low voltage electrical contractor that has been operating since 1997. They specialize in structured cabling, including voice and data, fibre optics, and wireless infrastructure. Their team works on commercial projects across Manitoba, coordinating with general contractors, trades, clients, and suppliers from the initial design through final installation. The Opportunity Our client is adding a Project Coordinator to support continued growth. This role will be responsible for the day-to-day coordination of projects and will help move projects from the quoting stage into active construction. You’ll review purchase orders, coordinate shop drawings, confirm pricing, track schedules, communicate with clients and suppliers, and make sure the details are in place for projects to move forward. This is a good opportunity for someone early in their career who wants to build a career in construction and project coordination. You’ll receive direct mentorship and gradually take on more responsibility as you develop. Key Responsibilities Purchase Orders, Quotes & Pricing Review incoming purchase orders and confirm scope, pricing, and terms match the original quote. Confirm pricing is still valid and follow up with suppliers when updated pricing is required. Assist with reviewing quotes and issuing purchase orders to suppliers. Distribute confirmed quotes and purchase order documentation to the appropriate internal teams and clients. Shop Drawings & Documentation Coordinate the preparation, review, and approval of shop drawings. Process shop drawing submissions and related RFIs. Maintain accurate and organized project files and documentation. Support document control for active projects. Project Handoff & Scheduling Coordinate the handoff from estimating into an active project. Help ensure the original scope and pricing align with what is being delivered. Assist with project schedules and coordinate updates with technicians and clients. Track key dates, deliverables, and project milestones. Identify potential delays early and bring them forward for resolution. Client & Vendor Communication Communicate with clients regarding project timing, requirements, and next steps. Coordinate with vendors and suppliers regarding orders, deliveries, pricing, and availability. Respond to day-to-day project questions and escalate more complex issues when required. What We’re Looking For Some experience in administration, coordination, customer service, or a similar role. Construction, electrical, low voltage, or trades experience is an asset. Strong organizational and attention-to-detail skills. Able to identify discrepancies between quotes, purchase orders, drawings, and project requirements. Comfortable communicating with clients, suppliers, and internal teams by phone and email. Strong written and verbal communication skills. Someone who is dependable, willing to learn, and interested in building a long-term career in project coordination.

What you’ll do

Coordinate projects from the quoting stage through active construction, including purchase orders, pricing, shop drawings, documentation, schedules, and project handoffs. Communicate with clients, suppliers, technicians, and internal teams, track milestones, and identify potential delays or issues for resolution.

Requirements

Some experience in administration, coordination, customer service, or a similar role is sought; construction, electrical, low-voltage, or trades experience is an asset. Candidates should be organized, detail-oriented, comfortable communicating with clients and suppliers, able to identify discrepancies, dependable, and willing to learn.

Listed skills

• Project Coordination · Preferred
• Vendor Coordination · Preferred
• Attention to detail · Preferred
• Organization · Preferred
• written communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project Coordination
• Purchase Order Review
• Quote Review
• Pricing Verification
• Shop Drawing Coordination
• RFI Processing
• Document Control
• Project Scheduling
• Milestone Tracking
• Client Communication
• Vendor Coordination
• Attention To Detail
• Organization
• Written Communication
• Verbal Communication
• Discrepancy Identification

Job areas

• Construction
• Administrative
• Trades
• Engineering

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