Project Assistant – Capital Projects

Job summary

The Project Assistant supports the Capital Projects team with construction administration, documentation organization, and fiscal reporting for district expansions. They coordinate with vendors and facilities departments while representing the team at construction meetings.

Job details

The Langley School District is situated on the traditional unceded territories of the Matsqui, Kwantlen, Katzie, and Semiahmoo First Nations. At Langley School District, we prioritize student success through a holistic approach to education, valuing both academic achievement and personal growth. Our dedicated team of educators, support staff, and administrators work collaboratively to create dynamic learning experiences that inspire curiosity, critical thinking, and creativity. Joining our team means becoming part of a supportive community that celebrates diversity, innovation, and collaboration. Whether you're a seasoned educator or embarking on your journey in the field of education, Langley School District offers ample opportunities for professional growth and development. This position reports to the Associate Director, Capital Projects, to support the Capital Projects team with Construction administration related to expansion and growth within the District. POSTING DETAILS Position - Project Assistant – Capital Projects Start Date - September 28, 2026 Schedule - 12-month term, Monday to Friday from 7:30am to 4:00pm Duties And Responsibilities Keeps a variety of construction documentation organized, such as field reviews, weekly photographs, change orders, in digital capital library. Assists with coordination with facilities department to capture design and construction standards in a master specification format as well as creating work orders. Engages with vendors via email or phone as directed by Capital Projects team. Including discussions with vendors on availability of services and/or products. Ensures all documents are catalogued, searchable, and accessible to internal stakeholders. Assists in fiscal reporting, ensuring documents are auditable. Supports Capital Team actively track costs for each project transaction. Skilled in BlueBeam Revu or similar software for marking up drawings and specifications. Maintains a variety of construction administration duties, from occupancy through warranty. Represents the Capital Team at construction meetings, and virtual team meetings. This includes understanding new technologies and initiatives. Communicates with administrators to understand their concerns and school requirements as needed. Travels to other district sites when needed, including accessing roofs or mechanical rooms. Performs other assigned comparable duties which are within the scope of knowledge, skills and abilities required by this class specification. Required Qualifications Grade 12 plus Certification in Building Technology or Engineering, or a related area of study. Over 2 of experience supporting daily operations in an office-based business, specifically working with Facilities, Capital Planning and/or construction teams. Bookkeeping experience to support financial reporting and department accounting/auditing requirements. Basic Understanding to read and interpret architectural and engineering drawings. Demonstrated proficiency in Microsoft Office Suite (Word, Outlook, and Excel), including advanced Excel skills such as creating pivot tables, analyzing data, and preparing accurate financial and operational spreadsheets. Familiarity with digital document management systems. Valid BC Driver’s License. Strong organizational skills and attention to detail. Strong communication and interpersonal skills. Ability to manage multiple tasks and deadlines. Comfortable working in both office and field environments. For your application to be considered, all required documents must be included: Resume Cover Letter Copies of any relevant certifications for the role Copy of your transcript (official or unofficial) from your post-secondary program Email addresses for a minimum of three references (ideally, former supervisors from your most recent/relevant role) Proof of high school graduation (or completion of other post-secondary education) Copy of BC Driver’s License PLEASE NOTE In accordance with the Criminal Record Review Act, successful applicants will be required to consent to a Criminal Record Check prior to employment. We thank you for your interest in the Langley School District; however, only those persons selected for interviews will be contacted.

What you’ll do

The Project Assistant supports the Capital Projects team with construction administration, documentation organization, and fiscal reporting for district expansions. They coordinate with vendors and facilities departments while representing the team at construction meetings.

Requirements

Requires a Grade 12 diploma plus certification in Building Technology or Engineering and over two years of experience in facilities or construction operations. Candidates must possess a valid BC Driver's License and proficiency in advanced Excel and BlueBeam Revu.

Listed skills

• Project Coordination · Preferred
• Organization · Preferred
• Microsoft Excel · Preferred
• interpersonal communication · Preferred
• Bookkeeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Construction Administration
• BlueBeam Revu
• Microsoft Excel
• Bookkeeping
• Fiscal Reporting
• Document Management
• Reading Architectural Drawings
• Interpersonal Communication
• Organization
• Project Coordination

Job areas

• Administrative
• Construction
• Education
• Engineering
• Government & Public Sector