Project Administrator

Job summary

The Project Administrator coordinates administrative and operational activities, including document control and workforce management, to ensure project efficiency. They act as a key resource for management and field personnel while maintaining accurate databases and reporting metrics.

Job details

You are an energetic, detail-driven administrative professional with document control experience, who thrives in a fast-paced, project-focused environment. As our Project Administrator, you’ll play a key role in keeping the project running smoothly by coordinating administrative and operational activities across multiple initiatives. You’re a natural problem solver who looks for smarter, more efficient ways to improve processes and elevate project performance. Come join our True Blue team on site today! Essential Responsibilities: Utilize project management software to coordinate site requirements for employees working onsite Support the administration of the document procedure, through receiving, filing and pertinent team notifications Carry out a wide range of diverse, sensitive, administrative, operational, and technical duties within the department Support administrative tasks related to workforce management, including onboarding workers in the system, managing workforce shift schedules, and coordinating vehicle and equipment pass registrations Interface and communicate (written and oral) with all levels of management, field personnel, clients, subcontractors, and visitors Provide assistance and act as a resource to management and co-workers across different departments Maintain appropriate databases for necessary reporting metrics and provide technical support to team members as needed Compose correspondence, memoranda, and other documents as required. Troubleshoot and debrief with department processes to continually improve products, service, and support provided Qualifications: Diploma in Office/Business Administration or a related program, or an equivalent combination of education and experience 2-4 years of increasingly responsible office administration experience, preferably in a construction environment supporting management roles Proficient in Microsoft Office Suite (Word, Excel, Outlook) and project management tools. Familiarity with project scheduling and database management is an asset Superior ability to multi-task, manage interruptions, and handle deadlines efficiently Analytical expertise in auditing, editing, and ensuring the accuracy and organization of all documents, reports, presentations, and data Strong written and verbal communication skills Exceptional interpersonal, problem-solving, and listening skills. Self-starter with the ability to work independently and collaborate effectively with team members Compensation $46,800.00 - $64,350.00 This is the expected base pay range for this role. Individual base pay will be determined based on a variety of factors including experience, knowledge, skills, education and location. Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial wellbeing. We offer exciting, challenging work with opportunities to develop your skills and knowledge. Additional Information The Ledcor Group of Companies is one of North America’s most diversified construction companies. Ledcor is a company built on a rich history of long-standing project successes. Our workplace culture has been recognized as one of Canada’s Best Diversity Employers, Canada’s Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America. Employment Equity At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply. Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging. Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email. For more information about Ledcor’s Inclusion and Diversity initiatives, please visit our I&D page.

What you’ll do

The Project Administrator coordinates administrative and operational activities, including document control and workforce management, to ensure project efficiency. They act as a key resource for management and field personnel while maintaining accurate databases and reporting metrics.

Requirements

Candidates must have a diploma in Office or Business Administration and 2-4 years of relevant office administration experience, preferably in construction. Proficiency in Microsoft Office Suite and project management tools is required, along with strong communication and analytical skills.

Benefits

• Physical wellbeing support
• Mental wellbeing support
• Financial wellbeing support
• Skill development opportunities

Listed skills

• Problem solving · Preferred
• Administrative Support · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Multi-Tasking · Preferred
• scheduling · Preferred
• Microsoft Office Suite · Preferred
• Technical Support · Preferred
• data management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Document control
• Project management software
• Workforce management
• Administrative support
• Data management
• Reporting metrics
• Communication
• Problem solving
• Microsoft Office Suite
• Scheduling
• Auditing
• Technical support
• Multi-tasking
• Interpersonal skills
• Attention to detail
• Process Improvement
• Project Management
• Presentations
• Management
• Coordinating
• Problem Solving
• Troubleshooting (Problem Solving)
• Microsoft Excel
• Detail Oriented
• Business Administration
• Microsoft Outlook
• Microsoft Office
• Project Schedules
• Self-Starter
• Energetic
• Empowerment
• Administrative Functions
• Construction
• Verbal Communication Skills
• Multitasking
• Subcontracting
• Editing
• Office Administration
• Workforce Management
• Document Control
• Filing
• Memos
• Project Performance
• Project Management Software
• Employment Equity
• Database Management
• Listening Skills

Job areas

• Administrative
• Construction
• Management & Leadership
• Project Administrator
• Project / Program Administrative Assistant
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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