Executive Assistant

Department: Education Classification/Level: CS-4 Employment Status: Regular Full-Time Reporting Relationship The Executive Assistant works under the direction of the Director of Education and in accordance with the reporting obligations of M’Chigeeng First Nation Administration. Position Summary The Executive Assistant provides high-level administrative, coordination, and confidential support to the Director of Education to ensure effective leadership, governance, planning, communication, and daily operations within the M’Chigeeng Education Department. Duties & Responsibilities Essential Functions Provide high-level administrative, executive, and coordination support to the Director of Education and Education leadership team. Manage scheduling, meeting logistics, briefing materials, agendas, minutes, action items, and follow-up for Director-level meetings and committees. Prepare, review, and distribute confidential correspondence, reports, community notices, briefing notes, and other documents on behalf of the Director as directed. Track decisions, motions, priorities, deadlines, and follow-up items arising from staff, committee, and Chief and Council-related processes. Support annual strategic planning, work plan development, recruitment, onboarding, orientation, and departmental reporting processes. Respond to program staff, parents, community members, public inquiries, and correspondence in a timely, respectful, and professional manner. Maintain organized filing, records, mail, timesheets, policy revisions, and administrative tracking systems in accordance with departmental procedures. Monitor administrative activities, projects, services, and progress toward departmental goals and objectives. Use computers, office systems, and relevant software to support efficient Education Department operations. Provide program clerical support as required while maintaining confidentiality, professionalism, and sound judgement. Qualifications/Requirements Diploma or Degree in: Business Administration/ Accounting / Finance / Public Administration / Education Administration / or Related field Experience Minimum 3–5 years of experience providing senior administrative, executive assistant, governance, or office coordination support. Experience preparing confidential correspondence, meeting materials, minutes, reports, and follow-up tracking for senior leadership or committees. Experience supporting planning, scheduling, records management, reporting, budgets, or administrative tracking systems. Experience within education, public sector, Indigenous organizations, or community administration is considered an asset. Other Requirements Advanced working knowledge of Microsoft Office applications and office administration systems. Strong understanding of and commitment to MFN goals, vision, policies, confidentiality, and professional standards. Ability to exercise discretion, sound judgement, tact, and professionalism when handling confidential or sensitive matters. Knowledge of First Nation issues and challenges, with a proactive approach to finding solutions. Knowledge and understanding of Anishinabek culture, traditions, and history. Understanding of the Ojibwe language is an asset; willingness to learn is also valued. Ability to work independently, manage competing priorities, stay organized, and meet deadlines. Excellent written and verbal communication skills, including the ability to prepare clear executive-level materials. Current CRC/VSS dated within ninety (90) days, submitted as an original or certified copy. CRC/VSS Rationale A current CRC/VSS dated within ninety (90) days must be submitted as an original or certified copy. All individuals employed with MFN Education programs are required to submit a Vulnerable Sector Screen and Criminal Record Check upon hire. Interested applicants must submit a letter of interest, resume, three reference contacts (2 employment and 1-character reference to be contacted upon successful interview) to this posting or the address below: Executive Assistant c/o Human Resources M’Chigeeng First Nation Administration, P.O. Box 333 M’Chigeeng, ON P0P 1G0 Or via Email: [email protected]

Provides high-level administrative and confidential support to the Director of Education to ensure effective leadership and daily operations. Responsibilities include managing schedules, preparing executive documents, and tracking departmental goals and priorities.

Requires a diploma or degree in Business, Finance, or Education Administration with 3-5 years of senior administrative experience. Must possess advanced Microsoft Office skills and a current Criminal Record Check and Vulnerable Sector Screen.

Identified from the job description. Confirm important requirements above.

• Executive Support
• Calendar Management
• Meeting Coordination
• Confidential Correspondence
• Strategic Planning
• Records Management
• Microsoft Office
• Budget Tracking
• Public Administration
• Professional Communication
• Discretion
• Time Management

• Administrative
• Education
• Government & Public Sector
• Management & Leadership

Minimum education

College diploma

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week