Administrative Assistant - HART Hub

Job summary

The Administrative Assistant will manage daily office operations, including clerical tasks, data entry, and communication systems. They will support the HART Hub Manager by maintaining efficient office practices and interacting professionally with clients and staff.

Job details

Employment Opportunity Position: Administrative Assistant -HART Hub Employment Type: Full-Time Contract until March 31, 2028 Vacancy Status: New Position Salary Range: $37,874 - $56,811 Location: Sagamok Anishnawbek, ON Closing Date: Tuesday, September 29, 2026, at 12:00 pm Who you are? You are highly motivated in sharing your interest in the Health Field enabling you to work in a team environment. Acknowledging the Seven Grandfather Teachings in your work to build relationships. In addition, you have the ability to draw on your own knowledge and life skills to support and maintain efficient operational functions with a positive outlook. Who we are? We are a leader in First Nation Health. Our foundation is Indigenous Health in Indigenous Hands. We provide accessible, quality, culturally safe and holistic health care that supports and enhances the wellness of individuals, families, and communities. We work with our 11 First Nation community partners and the Indigenous Friendship Centre in the provision of primary health care, traditional healing, mental wellness and addictions, home and community support services, and health promotion services. The opportunity: Under the direction of the HART Hub Manager, the Administrative Assistant will assist in implementing office administration practices which include but are not limited to maintaining clerical, communication systems, data entry, answering phones, filing, and other general office duties in accordance with Maamwesying North Shore Community Health Services goals and organizational policies and procedures. What you need to bring with you: High School diploma (required). Post Secondary Diploma in Business or Office Administration considered an asset. 1-2 years’ experience in office administration. Experience and academic training in business and public relations. Ability to work with minimum supervision. Willingness to take direction and work within the policies, philosophy, and procedures of the Centre. Capable of interacting pleasantly and professionally with clients, staff, and the general public. Willingness to adhere to the standards of professionalism and conduct expected of employees of Maamwesying North Shore Community Health Services. Ability to maintain confidentiality. Possess good filing and organizational skills. Excellent written and oral communication skills. Demonstrated non-abusive lifestyle. Willingness to participate in staff training and development workshops as directed. Ability to work in a team-oriented environment, as well as independently. Knowledgeable in the operation of office equipment and computers. Must be reliable, punctual, mature and friendly. Ability to work within a fast-paced, multi-disciplinary team environment. Must be diligent in the maintaining office operations hours of work. A clear criminal reference check is a condition of employment. Must have access to a reliable vehicle and possess a valid driver’s license. Why work with us? Competitive Salary based on experience Paid Extended Health Benefits Healthcare of Ontario Pension Plan (HOOPP) Competitive vacation package with an additional 7 Indigenous statutory holidays Life-long learning is a priority, offering 10 Professional Development Days and $1200/Annual Budget Technology Amenities provided (i.e., laptop, cell phone) All travel expenses covered High staff satisfaction rated work environment, priority on provider and client experience Access to Cultural and Traditional teachings of the Ojibwe People 15 days of Personal Leave What to expect? Given the traditional practices of Indigenous people, from time-to-time exposure to smoke from the burning of sacred medicines such as tobacco, sweet grass, sage or cedar may occur. Accessibility accommodations will be available upon request. An offer of employment will be conditional upon an acceptable vulnerable sector police records check. Hiring of Indigenous People will be given preference, as allowed under Section 14 of the Ontario Human Rights Code – Special Programs. No artificial intelligence is used in screening, assessing, or selecting applicants for this position. Qualified individuals are invited to submit to the link in BambooHR, a cover letter along with current resume, certificates, diplomas, and three work related references. Thank you in advance to all who apply, however only those selected for an interview will be contacted.

What you’ll do

The Administrative Assistant will manage daily office operations, including clerical tasks, data entry, and communication systems. They will support the HART Hub Manager by maintaining efficient office practices and interacting professionally with clients and staff.

Requirements

Candidates must have a high school diploma and 1-2 years of office administration experience. Proficiency in office equipment, strong communication skills, and the ability to work in a team-oriented environment are required.

Benefits

• Extended Health Benefits • Healthcare of Ontario Pension Plan • Vacation package • Indigenous statutory holidays • Professional development days • Annual professional development budget • Technology amenities • Personal leave

Listed skills

• Time management · Preferred
• Teamwork · Preferred
• written communication · Preferred
• Filing · Preferred
• Office Administration · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office administration
• Data entry
• Communication systems
• Filing
• Organizational skills
• Written communication
• Oral communication
• Computer operation
• Office equipment operation
• Public relations
• Confidentiality
• Teamwork
• Time management
• Office Equipment
• Office Administration
• Support Services
• Professionalism
• Organizational Skills
• Valid Driver's License
• Self-Motivation
• Artificial Intelligence
• Budgeting
• Clerical Works
• Community Health
• Public Relations
• Training And Development
• Data Entry
• Leadership
• Healing
• Health Promotion
• Holistic Health
• Lifelong Learning
• Life Skills Development
• Microsoft Outlook
• Office Procedures
• Operating Expense
• Operations
• Primary Health Care
• Verbal Communication Skills
• Team Oriented

Job areas

• Administrative
• Healthcare
• Social Services
• Government & Public Sector
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive