Accounting Clerk

Job summary

The Accounting Clerk is responsible for processing accounts payable and receivable, managing fleet operational data, and tracking utility consumption. They also provide general accounting support, including month-end activities, reconciliations, and maintaining accurate financial records.

Job details

Roles and Responsibilities Accounts Payable & Receivable * Process accounts payable data entry accurately and in a timely manner. * Prepare and process Electronic Funds Transfer (EFT) payments. * Issue and distribute supplier cheques and payments. * Record and maintain A/P accruals in Agvance. * Reconcile accounts payable statements and investigate discrepancies. * Contact suppliers regarding account inquiries, payment status, and statement discrepancies. * Process and record deposits. * Respond to customer inquiries regarding accounts receivable and account balances. * Generate and distribute customer statements using Prosoft. Fleet Management & Operational Support * Maintain and update the Samsara fleet management system. * Prepare and maintain work orders as required. * Ensure operational data is accurate and up to date. Utility Tracking & Reporting * Maintain spreadsheets for energy tracking and reporting, including hydro, propane, and natural gas usage. * Compile and monitor utility consumption and cost data for management reporting purposes. General Accounting & Administrative Support * Maintain accurate financial records and supporting documentation. * Assist with month-end accounting activities and reporting requirements. * Provide support to the Accounting Supervisor with accounting, reporting, reconciliations, audits, and special projects as required. * Maintain organized electronic and physical filing systems. * Ensure confidentiality of financial information and adherence to company policies and procedures. Required Education and Qualifications * High School Diploma required. * Accounting Diploma or related post-secondary education considered a strong asset. * Previous accounting or bookkeeping experience required. * Experience with accounts payable, accounts receivable, and account reconciliations. * Experience with accounting, ERP, or financial management systems preferred. * Experience with Prosoft, Agvance, and/or Samsara is considered an asset. * Bilingualism (English and French) is considered a strong asset. Skills and Abilities * Proficient in Microsoft Office Suite, including intermediate Microsoft Excel skills. * Strong data entry, organizational, and record-keeping abilities. * Excellent attention to detail and accuracy. * Strong analytical and problem-solving skills. * Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment. * Strong verbal and written communication skills. * Ability to work independently and collaboratively within a team environment. * Professional, dependable, and committed to maintaining confidentiality. * Ability to adapt to changing priorities and support multiple departments as required.

What you’ll do

The Accounting Clerk is responsible for processing accounts payable and receivable, managing fleet operational data, and tracking utility consumption. They also provide general accounting support, including month-end activities, reconciliations, and maintaining accurate financial records.

Requirements

Candidates must have a High School Diploma and previous accounting or bookkeeping experience. Proficiency in Microsoft Office, particularly Excel, and experience with financial management systems are required.

Listed skills

• Accounts receivable · Preferred
• Data entry · Preferred
• Microsoft Excel · Preferred
• Financial Reporting · Preferred
• Problem solving · Preferred
• Communication Skills · Preferred
• Attention to detail · Preferred
• record keeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts payable
• Accounts receivable
• Data entry
• Account reconciliation
• Microsoft Excel
• Financial reporting
• Month-end accounting
• Fleet management
• Utility tracking
• Analytical skills
• Problem-solving
• Communication skills
• Organizational skills
• Attention to detail
• Record-keeping
• Confidentiality
• Accounts Payable Processing
• Natural Gas
• Account Reconciliation
• Administrative Support
• Management Reporting
• Record Keeping
• Ability To Meet Deadlines
• Bilingual (French/English)
• Accounts Payable
• Accounts Receivable
• Accounting
• Bookkeeping
• Accruals
• Auditing
• Deposit Accounts
• Management
• Spreadsheets
• Communication
• Data Entry
• Electronic Funds Transfer
• Financial Management
• Financial Statements
• Generally Accepted Accounting Principles
• Problem Solving
• Microsoft Office
• Operational Data Store
• Filing
• Prioritization
• Customer Inquiries
• Detail Oriented

Job areas

• Finance & Accounting
• Administrative
• Logistics
• Energy
• Accounting Clerk
• Accounting and Bookkeeping Clerks
• Bookkeeping, Accounting, and Auditing Clerks

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