Mill Administrative Assistant

Job summary

The Mill Administrative Assistant is responsible for coordinating payments, managing invoices, and producing production reports for the mill. They also assist the Poultry Manager and sales team with order entries, shipping logs, and various administrative department requirements.

Job details

Role and Responsibilities • Coordinate manual payment arrangements • Assist customers with invoice inquiries • Produce weekly reports and invoice accordingly providing the necessary backup for Omega customers • Ensure accurate filing of invoices • Balance egg deposit on a weekly basis • Provide cost analysis and production report through to Compivol reporting software for Shur-Gain • Assist Poultry Manager in all aspects of department requirements • Replace and assist Mill and Purchase Agent Assistant when needed • Regularly work with the Sales team • Create yearly Haccp letters • Assist in order entries • Create daily shipping log • Posting of invoices • Create weekly broiler orders • Invoice Bin Sentry customers • Manage veterinary scrips • Create feeding program for sales team • Clear GL accounts at month end • Any other duties that can reasonably be assigned from time to time Required Education and Qualifications • High school diploma • Accounting experience considered an asset • Experience with Microsoft suites including intermediate Excel abilities • Bilingual in French and English is required Skills and abilities • Must have exceptional and courteous customer service skills • Able to liaise with customers and efficiently communicate delays when necessary • Strong organisation skills with a high attention to detail • Able to multitask • Proficient in working in an environment where a high degree of safety standards needs to be upheld

What you’ll do

The Mill Administrative Assistant is responsible for coordinating payments, managing invoices, and producing production reports for the mill. They also assist the Poultry Manager and sales team with order entries, shipping logs, and various administrative department requirements.

Requirements

Candidates must have a high school diploma and intermediate proficiency in Microsoft Excel. Bilingualism in French and English is required, and previous accounting experience is considered an asset.

Listed skills

• Administrative Support · Preferred
• Customer service · Preferred
• invoicing · Preferred
• Data entry · Preferred
• Microsoft Excel · Preferred
• Reporting · Preferred
• Accounting · Preferred
• Communication · Preferred
• Organization · Preferred
• Multitasking · Preferred
• Inventory management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Customer service
• Invoicing
• Data entry
• Microsoft Excel
• Reporting
• Accounting
• Communication
• Organization
• Multitasking
• Safety standards
• Inventory management
• Order processing
• HACCP documentation
• General ledger
• Bilingualism
• Organizational Skills
• Bilingual (French/English)
• Multilingualism
• Customer Service
• Sales
• Hazard Analysis And Critical Control Points (HACCP)
• Poultry
• Safety Standards
• Purchasing
• Filing
• Detail Oriented

Job areas

• Administrative
• Agriculture
• Finance & Accounting
• Customer Service & Support
• Manufacturing
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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