Accounts Payable Administrator

Job summary

Review and process invoices, cheque requests, employee expenses, and vendor payments, ensuring accurate approvals, coding, reconciliation, and recordkeeping. Resolve vendor inquiries and disputes, support financial statement reporting, maintain vendor data, and improve accounting processes.

Job details

Manga Hotel Group is a Canadian company involved in the acquisition, development and management of high-quality residences and hotels affiliated with prestigious brands such as Hilton, Marriott, Hyatt and Intercontinental Hotels Group. Currently, Manga Hotels owns and operates 35 hotels with over 6500 rooms across Canada and in the United States, 18 food and beverage outlets and 5 residential properties with several new properties and developments in the pipeline. As Manga Hotel Group continues to expand, we are actively seeking talented individuals to join our growing team. Responsibilities include but not limited to: Assembling, reviewing, and verifying invoices and cheque requests; Matching invoices to purchase orders and packing slips, and obtaining approvals; Scrutinizing invoices and flagging any unusual items or prices; Coordinating with accountants and coding invoices to appropriate GL accounts; Entering invoices and preparing cheque payments, obtaining signatures, and mailing out cheques; Obtaining and verifying employee expenses, flagging anomalies, and processing payments; Coordinating with vendors to investigate and reconcile disputed invoices or payments; Reconciling accounts payable transactions; Resolving vendor inquiries in a timely and professional manner, acting as a liaison between vendor contacts and hotels; Filing and performing related administrative duties as assigned; Maintaining vendor files and ensuring integrity and accuracy of vendor information in the accounting system, including periodic review of inactive vendors; Assisting with monthly, quarterly, and yearly financial statement reporting for designated hotels; Implementing process improvements to accounting processes and procedures to increase efficiency and effectiveness; Undertaking special projects and other accounting duties as needed; and Performing such other duties as assigned by the Vice President of Finance and their designate. Knowledge & Credentials: Proven experience as Accounts Payable or in a similar role, is preferred. Strong attention to detail and accuracy. Excellent organizational and multitasking skills. Strong communication skills, both written and verbal. Ability to work independently and as part of a team. Proficiency in MS Office, particularly Excel Bachelor’s degree or three-year diploma in Finance or Accounting Job Type: Full-time Schedule: Monday to Friday Ability to commute/relocate: Etobicoke, close to Toronto Airport. Experience: at least 2 years experience Benefits: Extended health care On-site parking

What you’ll do

Review and process invoices, cheque requests, employee expenses, and vendor payments, ensuring accurate approvals, coding, reconciliation, and recordkeeping. Resolve vendor inquiries and disputes, support financial statement reporting, maintain vendor data, and improve accounting processes.

Requirements

At least two years of experience in accounts payable or a similar role is required, along with strong attention to detail, organizational and communication skills, and the ability to work independently and collaboratively. A bachelor’s degree or three-year diploma in finance or accounting is listed, and proficiency in Microsoft Office, particularly Excel, is expected.

Benefits

• Extended Health Care • On-Site Parking

Listed skills

• Organization · Preferred
• Financial Reporting · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Multitasking · Preferred
• Process Improvement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Invoice Verification
• Purchase Order Matching
• General Ledger Coding
• Cheque Processing
• Employee Expense Processing
• Vendor Reconciliation
• Accounts Payable Reconciliation
• Vendor Relations
• Financial Reporting
• Process Improvement
• Attention To Detail
• Organization
• Multitasking
• Written And Verbal Communication
• Microsoft Excel

Job areas

• Finance & Accounting
• Hospitality
• Administrative