Administrative assistant

Job summary

Coordinate office information and daily operations, manage correspondence, appointments, contracts, payroll administration, travel arrangements, and filing systems. Support purchasing, bookkeeping, data entry, customer service, and communication of marketing messages to the field.

Job details

Durée de l'emploi: Permanent Langue de travail: Anglais Heures de travail: 30 hours per week Education: Expérience: Education College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years Work setting Retail/wholesale establishment/distribution centre Tasks Assist with staff consultation and grievance procedures Coordinate the flow of information within the team Open and distribute mail and other materials Plan and organize daily operations Determine and establish office procedures and routines Schedule and confirm appointments Manage contracts Answer telephone and relay telephone calls and messages Answer electronic enquiries Advise senior management Respond to employee questions and complaints Order office supplies and maintain inventory Oversee payroll administration Arrange travel, related itineraries and make reservations Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Conduct research Perform data entry Provide customer service Work with the marketing department to understand and communicate marketing messages to the field Maintain and manage digital database Perform basic bookkeeping tasks Computer and technology knowledge Google Docs MS Excel MS Outlook MS PowerPoint MS Windows MS Word Adobe Photoshop Social Media MS Office Adobe Acrobat Reader Electronic mail Technical terminology Business Area of work experience Purchasing, procurement and contracts Area of specialization Correspondence Contracts Invoices Transportation/travel information Public transportation is available Work conditions and physical capabilities Ability to work independently Fast-paced environment Tight deadlines Attention to detail Repetitive tasks Large caseload Work with minimal supervision Personal suitability Ability to multitask Excellent oral communication Excellent written communication Flexibility Judgement Organized Team player Accurate Client focus Reliability Time management Adaptability Accountability Dependability Due diligence Quick learner Experience 1 year to less than 2 years

What you’ll do

Coordinate office information and daily operations, manage correspondence, appointments, contracts, payroll administration, travel arrangements, and filing systems. Support purchasing, bookkeeping, data entry, customer service, and communication of marketing messages to the field.

Requirements

Requires a college, CEGEP, or other non-university certificate or diploma from a program lasting one to two years, and one to less than two years of experience. The role calls for strong communication, organization, accuracy, multitasking, adaptability, reliability, and the ability to work independently in a fast-paced environment with tight deadlines.

Listed skills

• Office Administration · Preferred
• Appointment Scheduling · Preferred
• Data entry · Preferred
• Customer service · Preferred
• Procurement · Preferred
• Bookkeeping · Preferred
• Microsoft Excel · Preferred
• Microsoft Outlook · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Administration
• Information Coordination
• Appointment Scheduling
• Contract Management
• Payroll Administration
• Travel Arrangements
• Records Management
• Data Entry
• Customer Service
• Purchasing
• Procurement
• Bookkeeping
• Google Docs
• Microsoft Excel
• Microsoft Outlook
• Microsoft Office

Job areas

• Administrative
• Human Resources
• Finance & Accounting
• Customer Service & Support
• Retail

More jobs from Marble Trend Ltd.