administrative assistant

Overview Languages English Education College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years Experience 1 year to less than 2 years On site Work must be completed at the physical location. There is no option to work remotely. Work setting Retail/wholesale establishment/distribution centre Responsibilities Tasks Assist with staff consultation and grievance procedures Coordinate the flow of information within the team Open and distribute mail and other materials Plan and organize daily operations Determine and establish office procedures and routines Schedule and confirm appointments Manage contracts Answer telephone and relay telephone calls and messages Answer electronic enquiries Advise senior management Respond to employee questions and complaints Order office supplies and maintain inventory Oversee payroll administration Arrange travel, related itineraries and make reservations Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Conduct research Perform data entry Provide customer service Work with the marketing department to understand and communicate marketing messages to the field Maintain and manage digital database Perform basic bookkeeping tasks Experience and specialization Computer and technology knowledge Google Docs MS Excel MS Outlook MS PowerPoint MS Windows MS Word Adobe Photoshop Social Media MS Office Adobe Acrobat Reader Electronic mail Technical terminology Business Area of work experience Purchasing, procurement and contracts Area of specialization Correspondence Contracts Invoices Additional information Transportation/travel information Public transportation is available Work conditions and physical capabilities Ability to work independently Fast-paced environment Tight deadlines Attention to detail Repetitive tasks Large caseload Work with minimal supervision Personal suitability Ability to multitask Excellent oral communication Excellent written communication Flexibility Judgement Organized Team player Accurate Client focus Reliability Time management Adaptability Accountability Dependability Due diligence Quick learner

The role involves coordinating daily office operations, managing information flow, and handling administrative tasks such as payroll, bookkeeping, and scheduling. It also requires providing customer service and supporting senior management and the marketing department.

Candidates must have a non-university certificate or diploma and between 1 to 2 years of experience. Proficiency in MS Office, Google Docs, and Adobe software is required, along with the ability to work in a fast-paced environment.

• Customer servicePreferred
• Data entryPreferred
• BookkeepingPreferred

Identified from the job description. Confirm important requirements above.

• Office Administration
• Payroll Administration
• Bookkeeping
• Data Entry
• Customer Service
• Contract Management
• Scheduling
• Correspondence
• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• Adobe Photoshop
• Social Media
• Adobe Acrobat Reader

• Administrative
• Retail
• Logistics
• Customer Service & Support
• Finance & Accounting

Minimum education

Professional degree

Minimum experience

0+ years

Apply by

Aug 29, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level