Executive Assistant

Position Summary The Executive Assistant is a trusted partner to the CEO and President’s Office, ensuring the smooth operation of executive priorities, governance activities, and organizational administration. Acting as the primary liaison for internal and external stakeholders, the EA provides high-level administrative, governance, and logistical support while helping to advance the Foundation’s mission of building a more resilient, inclusive, and sustainable Canada. What You’ll Do Executive & CEO Support Manage the CEO’s calendar, travel, correspondence, expenses, and competing priorities. Serve as the primary point of contact for the President’s Office and support leadership initiatives, events, and stakeholder engagement. Governance & Board Administration Support the Board of Directors and committees by coordinating meetings, preparing agendas and materials, arranging logistics, taking minutes, and helping maintain effective governance practices. Operations & Organizational Coordination Coordinate workplace services, executive team travel and expenses, document management, and administrative processes that ensure efficient day-to-day operations. Collaboration & Continuous Improvement Support cross-functional projects, maintain systems and tools that improve workflow, and contribute to a collaborative, responsive, and service-oriented organizational culture. What We’re Looking For A bilingual (French and English) administrative professional with at least three years of experience supporting senior leaders, strong organizational and communication skills, proficiency with Microsoft 365 and SharePoint, sound judgment, and an interest in governance, philanthropy, and mission-driven work. What We Offer Join one of Canada’s leading philanthropic foundations and contribute to meaningful social and environmental impact. The role offers a competitive salary, comprehensive employer-paid benefits, a 6% pension contribution, generous paid time off, hybrid work flexibility, home office support, wellness programs, and a collaborative, values-driven workplace committed to equity, diversity, inclusion, and accessibility. For more information, please visit the application link and apply.

The Executive Assistant provides high-level administrative and governance support to the CEO and President's Office, managing calendars, travel, and stakeholder engagement. They also coordinate Board of Directors activities, including meeting logistics, agenda preparation, and minute-taking.

The ideal candidate is a bilingual professional with at least three years of experience supporting senior leaders. Proficiency in Microsoft 365 and SharePoint, along with strong organizational and communication skills, is required.

• Competitive salary • Comprehensive employer-paid benefits • 6% pension contribution • Generous paid time off • Hybrid work flexibility • Home office support • Wellness programs

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Executive Support
• Governance
• Board Administration
• Calendar Management
• Travel Coordination
• Meeting Coordination
• Minute Taking
• Document Management
• Microsoft 365
• SharePoint
• Stakeholder Engagement
• Bilingualism
• Organizational Skills
• Communication Skills

• Administrative
• Management & Leadership
• Social Services

Minimum experience

2+ years

Apply by

Aug 20, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Mid-Senior level