Part-Time Office Administrator

We are seeking a highly organized, professional, and motivated Office Administrator to join our team at our Calgary office. This role is the first point of contact for visitors and callers, and plays a key part in keeping the office running smoothly. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced environment supporting multiple departments. This is a part-time position; ideally 4 hours/day, 20 hours/week. Daily hours are negotiable but should be between 8:30 am and 5:00 pm. About the Job: * Greet and assist visitors in a friendly, professional manner * Accept, organize, and/or packages, mail, and courier deliveries * Route incoming phone calls and direct inquiries to appropriate departments * Maintain general office organization and cleanliness * Monitor and order office supplies, stationery, and kitchen inventory * Keep office common areas and meeting rooms tidy; set up meetings and events * Maintain accurate document filing systems * Perform scanning, photocopying, binding, laminating, and other administrative tasks * Maintain and track office equipment inventory, supply orders, and scheduling maintenance * Review and coordinate office procedures to ensure compliance with company policies * Support staff with document formatting to company standards * Support staff with permits, schedules, drawings, letters, reports, proposals, and other materials * Provide backup support to other administrative staff as needed * Organize office events, group lunches, and clean-ups * Track equipment sign-out and returns * Prepare and order supplies for inventory and various office stations * Ensure daily cleanliness and replenishment of the kitchen area * Ensure meeting rooms are reset and maintained after use * Assist with lifting, moving, assembling, and disassembling office furniture as needed * Assist technical and operations staff as required * Complete ad hoc tasks assigned by management * Provide exceptional customer service and maintain professional reception standards * Maintain an overall clean, organized, and professional office environment About You: Consideration will be given to individuals who possess the following education, skills, and qualifications: * Completion of High School or equivalent. * Post-secondary education in office Administration, Office Management, or related fields is an asset. * Any previous experience in construction or engineering, or architectural offices is an asset. * Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams, PowerPoint) * Strong computer skills and the ability to learn new software quickly * Excellent written and verbal English communication skills * High level of attention to detail, accuracy and organization * Ability to prioritize, multitask and meet deadlines in a busy environment while ensuring high standards of accuracy * Strong proofreading and editing skills * Positive, respectful attitude with excellent customer service skills * Ability to work independently and as part of a team * Demonstrated reliability, punctuality, and strong work ethic * Holding a valid driver’s license is an asset * Ability to follow instructions provided by Managers or other senior members of staff * Willingness to assist operations and technical team to resolve problems and learn how to follow company procedures * Fast learner with a desire for professional and personal growth * Confidence working with diverse personalities and managing multiple tasks * Strong self-starter with a proven record of being able to work efficiently with little direct supervision Please note that all candidates must be willing to undergo personnel security screening (similar to a criminal record check). About Us: McCuaig & Associates Engineering is a multi-disciplinary engineering company specializing in building systems. With offices in Burnaby, BC, Victoria, BC, and Calgary, AB, we've provided services to Western Canada since 1992. The company is involved in all aspects of building construction and we specialize in the renovation and restoration of occupied buildings. We have a philosophy of providing quality services to our clients while supporting local businesses and using sustainable environmental practices whenever possible. We maintain a culture of acceptance and diversity by encouraging open discussion and critical thinking. We strive to adapt to shifting technologies and attitudes. We offer competitive compensation packages (commensurate with experience), employee benefits, RRSP plans, flex days, and many social events throughout the year. A company is only as good as the people behind it, so we strive to create a company culture of acceptance, collaboration, and diversity.

The Office Administrator serves as the primary point of contact for visitors and callers while managing daily office operations and administrative tasks. Responsibilities include maintaining office supplies, coordinating meeting spaces, supporting staff with documentation, and ensuring a professional and organized work environment.

Candidates should have a high school diploma or equivalent, with post-secondary education in office administration considered an asset. Proficiency in Microsoft 365, strong English communication skills, and the ability to multitask in a fast-paced environment are required.

• Employee benefits • RRSP plans • Flex days • Social events

• Time managementPreferred
• Customer servicePreferred
• Problem solvingPreferred
• OrganizationPreferred
• Attention to detailPreferred
• CommunicationPreferred
• Data entryPreferred
• Inventory managementPreferred

Identified from the job description. Confirm important requirements above.

• Office administration
• Microsoft 365
• Customer service
• Communication
• Attention to detail
• Multitasking
• Proofreading
• Editing
• Organization
• Time management
• Problem solving
• Data entry
• Inventory management
• Scheduling
• Professionalism
• Office Supply Management
• Office Equipment
• Maintenance Scheduling
• Self-Starter
• Office Administration
• Productivity Improvement
• Ability To Meet Deadlines
• Strong Work Ethic
• Administrative Functions
• Valid Driver's License
• Quick Learning
• Microsoft Excel
• Construction
• Cleanliness
• Customer Service
• Computer Literacy
• Critical Thinking
• Document Formatting
• English Language
• Microsoft Outlook
• Office Management
• Office Procedures
• Operations
• Telephone Skills
• Microsoft PowerPoint
• Punctuality
• Renovation
• Print Binding
• Filing
• Reliability
• Prioritization
• Detail Oriented

• Administrative
• Customer Service & Support
• Engineering
• Construction
• Office Administrator
• Office Manager (General)
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers

Minimum education

High school

Minimum experience

0+ years

Posting language

English

Working hours

20 hours per week