Office Assistant C

Job summary

The Office Assistant C provides general administrative support to the Student Affairs team, including record maintenance and document preparation. The incumbent also assists with student-related administrative processes, meeting organization, and responding to routine inquiries.

Job details

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply. If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar). Hiring Unit: Biochemistry Position Summary: The Office Assistant C provides general administrative support to the Student Affairs team and assists with routine student-related activities as required. The incumbent supports the accurate maintenance of records, assists with administrative processes, and contributes to the efficient delivery of student services. Primary Responsibilities: - Provide general administrative support to Student Affairs activities. - Assist with routine administrative tasks related to student records and files. - Support data entry, record maintenance, and document preparation as required. - Assist with the coordination of student-related administrative processes and communications. - Support the organization of meetings, academic events, and related activities. - Respond to routine inquiries and direct students to appropriate resources as needed. - Assist with tracking deadlines and maintaining administrative records. - Perform other related administrative duties as assigned. Other Qualifying Skills and/or Abilities - Strong organizational skills and attention to detail. - Ability to follow established procedures and instructions. - Ability to maintain accurate records and handle routine administrative tasks. - Effective communication and interpersonal skills. - Demonstrated ability to work independently and as part of a team. - Ability to prioritize tasks and manage multiple activities within established deadlines. - Experience using Microsoft Office applications, including Word, Excel, Outlook, and Teams. - Ability to handle confidential information with discretion. - Experience working in an academic or office environment is an asset. - Experience providing administrative support is an asset. - English spoken and written; French spoken is an asset. - Casual position, on an as-needed basis. - Work must be performed on-site. Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located. Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #4 (qualifier) on a scale of 0-4. For a definition of our language proficiency levels, please click here. Minimum Education and Experience: High School Diploma 2 Years Related Experience Hourly Salary: (AMUSE C) $20.00 Estimated Number of Work Hours per Week: 25 (Part time) Position Start Date: 2026-10-26 Position End Date: 2027-04-26 Deadline to Apply: 2026-10-27 This position is covered by the AMUSE collective agreement. McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

What you’ll do

The Office Assistant C provides general administrative support to the Student Affairs team, including record maintenance and document preparation. The incumbent also assists with student-related administrative processes, meeting organization, and responding to routine inquiries.

Requirements

Candidates must have a High School Diploma and at least 2 years of related experience. Proficiency in English is required, along with strong organizational skills and experience using Microsoft Office applications.

Listed skills

• Administrative Support · Preferred
• Data entry · Preferred
• document preparation · Preferred
• Communication · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• Microsoft Office · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Microsoft Outlook · Preferred
• Teams · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Data entry
• Record maintenance
• Document preparation
• Meeting coordination
• Communication
• Interpersonal skills
• Organizational skills
• Attention to detail
• Microsoft Office
• Word
• Excel
• Outlook
• Teams
• Confidentiality
• English Language
• Coordinating
• Prioritization
• Microsoft Excel
• Detail Oriented
• Microsoft Outlook
• Organizational Skills
• French Language
• Interpersonal Communications
• Effective Communication
• Administrative Support
• Administrative Functions
• Data Entry
• Biochemistry
• Employment Equity
• Student Services
• Document Preparations

Job areas

• Administrative
• Education
• Office Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Office Clerks, General

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