McMillan LLPVerified Job Source

Legal Administrative Assistant - Business Law and Tax (Montreal)

Montréal, QC
Hybrid
Posted Sep 2, 2026
1 position

Opens an external site

Employment type: Full-time
Experience level: Mid-level · 2+ years
Posting language: English
Working hours: 40 hours per week

Job summary

You will provide comprehensive administrative support to a team of legal professionals, including managing calendars, travel, and client matters. Additionally, you will assist with document drafting, transaction closings, and tax registration processes.

Job details

Your Next Opportunity Would you like to be a part of Canada’s leading and progressive Business Law firm? McMillan has an exciting opportunity as a Legal Administrative Assistant in our Montreal office in Business Law and Tax group. As a member of the team, you will play a key role in managing legal and administrative aspects to a team of lawyers and/or law clerks/paralegals (“LPs”). Please note that this role offers a hybrid workweek. Each week will combine both working at home for a few days and working in the Ottawa office for the balance. Your hybrid schedule will start once you join McMillan! What You'll Do * You will be the go-to person for your team, providing guidance and support to keep them organized. * You will support the day-to-day administrative requirements of a team of Legal Professionals, including managing calendars, coordinating meetings, organizing travel and conference attendance, requesting conflict searches and opening new client matters. * You will support document drafting and review by preparing redlines/markups, inputting revisions and assisting with basic document drafting. * You will manage documents in the document management system (DMS), including saving and organizing documents in accordance with required naming conventions. * You will prepare and manage expense reports, * You will assist with docket entries, matter management processes, and provide support with printing and other administrative tasks as needed. * You will prepare signature pages, execution copies and DocuSign packages, and compile fully executed copies of agreements. * You will provide transaction support, including managing and updating closing agendas, assisting with closings and preparing closing books upon completion of transactions. * You will assist with the management of tax registrations and authorizations with the Canada Revenue Agency and Revenu Québec. * You will leverage technology to support efficient, effective and high-quality client service. What You Bring * You have strong administrative, organizational and interpersonal skills. * You have a keen interest in Business Law and a minimum of 5 years' experience working closely with LPs to prepare legal documents and agreements, including for closings and transactions. * You are detail-oriented, able to meet deadlines effectively, work well in a team setting, and provide an exceptional level of client service. * You embrace evolving technology and have strong skills in Microsoft Word, Excel and PowerPoint. * You have prior experience with Desksite/iManage (DMS), IntApp and 3E, or similar document management, file opening and accounting software. McMillan Offers You Growth Mentorship and Support Training as Software Evolves Commensurate Compensation and Benefits Package Fun Work Environment Continuous Learning & Development McMillan = You At the heart of our commitment to being a first-mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond. At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services. We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey! Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development. Let’s get started If this position is for you, and you reside in or around the Montreal area, we look forward to hearing from you. We like cover letters too so don’t forget to include one along with your resume when you click on the Apply Now button. McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.622.4624 to submit your accommodation request. McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values. At McMillan, we embrace innovation and make strategic and thoughtful use of technology, including artificial intelligence (AI). However, our recruitment process remains deeply human-centric. We do not use AI to screen resumes or select candidates. Every application is carefully reviewed by a member of our recruitment team, and hiring decisions are made through collaborative evaluation and interviews.

What you’ll do

Requirements

The ideal candidate possesses strong administrative and organizational skills with a keen interest in business law. Proficiency in Microsoft Office and experience with document management software are required to effectively support legal teams.