Medical Office Administrator

Job summary

The Medical Office Administrator will manage daily administrative tasks including patient scheduling, chart preparation, and EMR system updates. They will also facilitate telemedicine clinics and provide hands-on support to physicians and patients.

Job details

Medical Office Administrator – Napanee, ON – Full-Time If you’re seeking a meaningful role as a Medical Office Administrator with a growing healthcare team, this could be the right opportunity for you. Why Join Us?! * Comprehensive Benefits Package: Health, Dental, Vision, Long Term Disability, Life Insurance, Accidental Death & Dismemberment; * Opportunities for career growth; * Commitment to education - personal and professional development; * Our positions give you DIRECT patient care. Gain patient interaction experience * Dedicated to the growing field of the Science of Sleep; * We value all our employees, each person counts; * Meaningful work; * Help shape the future of sleep! Job Duties * This position is full-time and will require someone who can work 37.5 hours per week * Perform administrative duties such as handling referrals, booking patient appointments, preparing patient charts, filing, answering phones, updating the EMR system and coordinating physicians' clinics * Help facilitate telemedicine clinics, interact with physicians and patients, and track metrics * Must be comfortable with hands-on patient interaction Qualifications * A minimum of 2+ years of professional administrative experience (preferred) * Medical Office diploma or related program (preferred); * Excellent organizational and administrative skills with impeccable attention to detail * The ability to quickly learn and understand various processes in a constantly changing environment * An assertive, professional, and friendly interpersonal manager with strong customer service values * Strong written and verbal communication skills * Time management skills and ability to work effectively under pressure and meet demanding deadlines * Ability to multi-task, assess situations and prioritize tasks accordingly * Good listening skills along with the ability to accept and follow direction Wage: $18-$20/hour (dependent on experience) MedSleep is built on skilled and dedicated employees, and we strive to create a great place to work and grow. We provide high‑quality sleep therapy services across Canada, including clinical consultations, diagnostic testing, and treatment for sleep disorders. Vacancy Disclosure: this posting represents a current, existing vacancy within our organization. AI Use Statement: MedSleep uses artificial intelligence (AI) tools to assist in screening and evaluating candidate information. AI is used to ensure consistency, fairness, and efficiency in the recruitment process. All decisions are guided by human oversight and in compliance with Ontario's Employment Standards Act (ESA). By submitting your application, you consent to the use of AI for these purposes.

What you’ll do

The Medical Office Administrator will manage daily administrative tasks including patient scheduling, chart preparation, and EMR system updates. They will also facilitate telemedicine clinics and provide hands-on support to physicians and patients.

Requirements

Candidates should have at least 2 years of professional administrative experience and a relevant medical office diploma. Strong organizational, communication, and interpersonal skills are essential for this role.

Benefits

• Health Insurance • Dental Insurance • Vision Insurance • Long Term Disability • Life Insurance • Accidental Death & Dismemberment Insurance

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Administrative Support · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Multi-Tasking · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Patient Scheduling
• Medical Charting
• EMR Management
• Telemedicine Support
• Customer Service
• Data Entry
• Time Management
• Multi-tasking
• Communication
• Attention To Detail
• Interpersonal Skills
• Patient Preparation
• Direct Patient Care
• Administrative Functions
• Quick Learning
• Artificial Intelligence
• Assertiveness
• Electronic Medical Record
• Listening Skills
• Multitasking
• Sleep Apnea
• Telehealth
• Verbal Communication Skills
• Coordinating
• Filing
• Prioritization
• Detail Oriented

Job areas

• Healthcare
• Administrative
• Customer Service & Support
• Medical Office Administrator
• Healthcare Administrator (General)
• Health Service Managers
• Medical and Health Services Managers