Receptionist - Ongoing - Full Time

Job summary

Manage general and student reception, respond to telephone and in-person enquiries, and provide timely, professional assistance to the College community and public. Perform administrative tasks including student attendance records, mail and email handling, correspondence distribution, stationery management, and support for daily office operations.

Job details

Role Description/CriteriaThe Role: The Receptionist reports to the Business Manager and is responsible for the efficient operation of the main reception. This primarily involves attending to enquiries at the general and student receptions and answering telephone enquiries. The role requires a person with strong interpersonal skills and an ability to promote a positive approach to anyone that contacts the College both in person and over the telephone. Also, the role requires a person that can work under pressure but at the same time remain composed in dealing with the Loyola community and the public. Key Responsibilities: Maintain up to date knowledge and awareness of school events and activities. Provide reception services, including general and student reception coverage as required. Manage incoming telephone calls, enquiries and messages, ensuring timely and professional responses. Record student late arrivals and early departures. Undertake general administrative duties, including typing, photocopying, filing and document preparation. Support reception and administrative staff to ensure efficient daily operations. Manage incoming and outgoing mail. Administer student permissions through Consent2Go. Coordinate the ordering and management of office stationery supplies. Prepare, print, envelope and distribute whole-school correspondence. Maintain office emails, including forwarding to the intended recipients. Perform other administrative duties as directed. What we offer:At Loyola College, we are committed to providing a supportive and rewarding work environment for our employees. We offer a range of benefits, including: Competitive remuneration and opportunities for professional development Access to a range of health and wellbeing initiatives A collaborative and collegial team environment About us:Loyola College is a co-educational Catholic secondary school with a proud history of academic excellence and a strong focus on nurturing the holistic development of our students. We are committed to creating a welcoming and inclusive community where all learners can thrive.Loyola College is committed to promoting the safety and wellbeing of all children. Details:Commencing: Term 4 - 2026Duration: OngoingJob applications close: Friday 9 October 2026 @ 9:00amApplications to: Principal, Loyola CollegeThe Position description is available to download from the College website: www.loyola.vic.edu.au Application Procedureshttps://form.myrecruitmentplus.com/applicationform?jobAdId=9822186

What you’ll do

Manage general and student reception, respond to telephone and in-person enquiries, and provide timely, professional assistance to the College community and public. Perform administrative tasks including student attendance records, mail and email handling, correspondence distribution, stationery management, and support for daily office operations.

Requirements

The posting emphasizes strong interpersonal skills, a positive and professional approach, and the ability to remain composed while working under pressure. No specific education, qualifications, or prior experience requirements are stated.

Benefits

• Competitive Remuneration
• Professional Development Opportunities
• Health And Wellbeing Initiatives
• Collaborative And Collegial Team Environment

Listed skills

• Time management · Preferred
• Customer service · Preferred
• document preparation · Preferred
• Administrative Support · Preferred
• record keeping · Preferred
• Inventory management · Preferred
• interpersonal communication · Preferred
• working under pressure. · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Interpersonal Communication
• Customer Service
• Telephone Enquiries
• Reception Services
• Administrative Support
• Time Management
• Working Under Pressure
• Professional Communication
• Record Keeping
• Mail Management
• Document Preparation
• Email Management
• Inventory Management
• Student Administration

Job areas

• Administrative
• Customer Service & Support
• Education

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