ADMINISTRATIVE SUPPORT CANDIDATE LIST FOR SHORT-TERM CONTRACTS AND TEMPORARY POSITIONS

Job summary

Provide general office reception and administrative support, including preparing correspondence and reports. Manage communications via email, phone, and in-person while coordinating meetings and travel arrangements.

Job details

September 2, 2026 ADMINISTRATIVE SUPPORT CANDIDATE LIST FOR SHORT-TERM CONTRACTS AND TEMPORARY POSITIONS (St. John’s Campus) DUTIES Memorial University maintains a Candidate List of individuals who are interested in short-term contractual or temporary positions, as they become available. These various positions include: clerical, secretarial, administrative, accounting, and student support. Duties may include providing general office reception for a unit: preparing letters, other correspondence, and reports; sorting and distributing mail; replying to enquiries via email, in person, or phone from faculty, staff, and students; arranging meetings and room bookings; making travel arrangements; and performing other related duties as required. Qualifications Minimum experience of 1-3 years in clerical, secretarial, or administrative program activities; completion of a 2-year office or business administration program; or any equivalent combination of experience and training. Strong organizational skills; excellent communication skills; and the ability to multi-task would be considered assets. Qualified individuals for these positions will be required to meet the specific requirements for the positions involved and will be evaluated on academic training, experience, and demonstrated skills and abilities. Willingness to work for short periods of employment is required. CLOSING DATE August 31, 2027 by 5:00 p.m. NST All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; Black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment. If there is anything we can do to ensure your full participation during the application process, please contact equity@mun.ca directly and we will work with you to make appropriate arrangements. The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland. If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities. If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at recruitment@mun.ca. Please be advised that we are unable to provide updates on current competitions. We thank all applicants for their interest, however, only those selected for an interview will be contacted.

What you’ll do

Provide general office reception and administrative support, including preparing correspondence and reports. Manage communications via email, phone, and in-person while coordinating meetings and travel arrangements.

Requirements

Requires 1-3 years of experience in clerical or administrative roles and completion of a 2-year office or business administration program. Candidates must be willing to accept short-term contractual or temporary employment.

Listed skills

• Administrative Support · Preferred
• Multi-Tasking · Preferred
• report preparation · Preferred
• Communication Skills · Preferred
• Accounting · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Clerical Support
• Secretarial Skills
• Administrative Support
• Accounting
• Student Support
• Office Reception
• Correspondence
• Report Preparation
• Email Communication
• Meeting Coordination
• Room Booking
• Travel Arrangements
• Organizational Skills
• Communication Skills
• Multi-tasking

Job areas

• Administrative
• Education
• Government & Public Sector