Office Administrator / Bookkeeper

Job Summary We are seeking a detail-oriented, organized, and proactive Office Administrator / Bookkeeper to support the company’s financial operations, administrative functions, and management team. The ideal candidate will have strong bookkeeping and accounting knowledge, excellent organizational skills, and the ability to manage priorities and deadlines effectively. Key Responsibilities Manage accounts payable and receivable, including timely payments and collections. Perform bank/account reconciliations and resolve discrepancies. Complete month-end accounting and support financial reporting. Maintain accurate financial records and documentation. Assist with payroll and tax filings. Work with the General Manager to oversee monthly budgets. Coordinate with CSRs, Logistics, and Sales to ensure smooth order process. Monitor order status, identify potential delays, and escalate issues promptly. Support the General Manager and Controller with financial, operational, and Board reporting. Coordinate monthly meetings with the Controller, including scheduling, agendas, and follow-up. Provide timely financial and operational information to support management decision-making. Coordinate day-to-day office administration, including scheduling, correspondence, supplies, and general requests. Manage emails, phone calls, and administrative inquiries professionally and efficiently. Support HR activities, including onboarding and employee documentation. Qualifications & Requirements Degree, diploma, or certificate in Office Administration, Accounting, or Business Administration, or equivalent education and experience. Education or experience in office administration, with a focus on accounting functions. Proficiency in accounting software such as Zoho Books, QuickBooks, Xero, or Sage is highly desirable. Strong understanding of accounts payable, accounts receivable, bank reconciliation, and account reconciliation processes. Excellent organizational skills with attention to detail and accuracy. Ability to work independently as well as collaboratively within a team environment. Strong English communication skills, both verbal and written. Familiarity with basic office software (Outlook, Excel, Word, Teams, etc.) and procedures. This position offers an opportunity for growth within a dynamic work environment. If you are passionate about administrative support and have a keen interest in accounting practices, we encourage you to apply. Position Details Job Type: Full-time Work Location: Vancouver area Language: English required; French not required Education: Secondary School preferred Schedule: 8:30am to 4:30pm Monday to Friday Pay: CA$54k- CA$60k annually Benefits Casual dress Dental care Extended health care On-site parking Paid time off Store discount Vision care

The role involves managing financial operations including accounts payable, receivable, and bank reconciliations. Additionally, the position provides administrative support to the General Manager and coordinates office operations and HR activities.

Candidates should have a degree or certificate in Accounting, Business, or Office Administration and proficiency in accounting software. Strong organizational skills and fluency in English are required.

• Casual dress • Dental care • Extended health care • On-site parking • Paid time off • Store discount • Vision care

• Microsoft ExcelPreferred
• PayrollPreferred
• Microsoft OutlookPreferred
• BookkeepingPreferred

Identified from the job description. Confirm important requirements above.

• Bookkeeping
• Accounts Payable
• Accounts Receivable
• Bank Reconciliation
• Payroll
• Financial Reporting
• Office Administration
• Budgeting
• Onboarding
• Zoho Books
• QuickBooks
• Xero
• Sage
• Microsoft Excel
• Microsoft Outlook
• English Communication

• Finance & Accounting
• Administrative
• Human Resources
• Logistics
• Management & Leadership

Minimum education

High school

Minimum experience

0+ years

Apply by

Sep 20, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level

Application method

Direct apply is available