Administrative Assistant - Litigation

As a recognized national law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy. When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed. Find the spark that will propel your career to new heights. Apply today to join a firm that is dedicated to you. We are seeking an Administrative Assistant to join our Litigation team in Vancouver. This is an exciting opportunity for a personable and self-motivating individual to build a career while enhancing skills and developing expertise. In this role, the incumbent will be responsible for providing legal and administrative support to teams of Legal Assistants, Lawyers and Paraprofessionals across various practice areas. This position will require a confident, reliable and business-minded assistant, who demonstrates a team approach, and the ability to take direction, manages multiple tasks and adapts to changing priorities. Key Responsibilities: Editing and proofreading routine correspondence, letters and other practice-related documents/forms as directed. Opening files and adhering to Firm related protocols including conflict checks. Prioritizing workflow to ensure completion of accurate work within established timelines. Managing administrative tasks, including time entry, billings, scheduling of appointments and coordinating meetings etc. Working with other internal departments/services internally to meet client needs. Transcribing digital voicemails and short dictations. Organizing files, both electronic and hard copy, as required. Calendar and email management of legal professionals, as required. Other duties, as required. What you'll bring: Community College Certificate or Diploma, or equivalent combination of experience. A minimum of two (2) years’ experience as an assistant in a law firm or other professional organization. Experience in Civil Litigation is an asset. Excellent organizational/follow up skills; attention to detail, proofreading and accuracy are required. A positive and enthusiastic approach to day-to-day workflow. Keen desire to learn and demonstrated ability to adapt. What we offer: We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits, and perks are competitive within the market as well as a work-life balance. We offer: A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks’ Vacation and 10 Personal Days; A Diverse and Inclusive Workplace; Flexible working options; Maternity Leave Top-up; A Firm matching Group Retirement Savings plan; An individual TFSA with low fund management fees and competitive investment options; Employee Assistance Program to support you and your family; A wellness spending account to foster employee well-being; Professional Development opportunities; Employee appreciation events; Charitable giving programs. Compensation: We offer a market-leading total rewards package with the expected range of the annual salary to be between $58,000 - $65,000. The final salary is influenced by the location of the incumbent and may fluctuate based on the qualifications, skills, and market considerations, ensuring alignment with internal and external pay equity standards. Who we are: Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with ten offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry. Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility. This is an existing vacancy, replacing a previously filled position. While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted. No phone calls or agencies, please. Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our People and Culture department of the nature of the accommodation that you may require, to ensure your equal participation.

The incumbent will provide legal and administrative support to lawyers, legal assistants, and paraprofessionals, including document editing and file management. Responsibilities also include managing calendars, coordinating meetings, handling billings, and performing general administrative tasks to ensure efficient workflow.

Candidates must have a community college certificate or diploma and at least two years of experience in a law firm or professional organization. Proficiency in organizational skills, attention to detail, and a willingness to adapt to changing priorities are essential.

• Health care • Dental care • Vision care • Employee assistance program • Life insurance • Short term disability insurance • Long term disability insurance • Vacation • Personal days • Flexible working options • Maternity leave top-up • Group retirement savings plan • TFSA • Wellness spending account • Professional development opportunities • Employee appreciation events • Charitable giving programs

• Administrative SupportPreferred
• Attention to detailPreferred
• BillingPreferred
• schedulingPreferred

Identified from the job description. Confirm important requirements above.

• Legal support
• Administrative support
• Editing
• Proofreading
• File management
• Conflict checks
• Time entry
• Billing
• Scheduling
• Transcription
• Calendar management
• Email management
• Organizational skills
• Attention to detail
• Civil litigation
• Influencing Skills
• Administrative Support
• Workplace Inclusivity
• Influencing Without Authority
• Workflow Management
• Willingness To Learn
• Administrative Functions
• Management
• Civil Law
• Lawsuits
• Economics
• Email Management
• Employee Assistance Programs
• Equities
• Optometry
• Transcribing
• Teamwork
• Enthusiasm
• Detail Oriented

• Legal
• Administrative
• Litigation Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum education

Professional degree

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week