Administration Coordinator

Job Summary MINISO Canada is currently expanding and we are looking for an Administration Coordinator to join our team. In this role, you will be responsible for supporting day-to-day HR coordination, office operations, and administrative activities. You’ll work closely with employees, managers, vendors, and cross-functional teams to ensure smooth and efficient HR and office operations. Work Location: North York, ON Salary Range: Starting from $41,000 per year, commensurate with experience Responsibilities Coordinate and be responsible for day-to-day office operations, including office supplies, facilities, maintenance, and general administrative matters. Manage vendors, service providers, invoices, and administrative expenses to ensure timely processing and follow-up. Maintain office records, administrative trackers, documentation, and related reports. Maintain accurate and up-to-date employee records and provide HR administrative support as needed. Coordinate events, meetings, and employee engagement activities with strong attention to detail. Provide administrative support to management and different departments as required. Qualifications Bachelor’s degree or diploma in Human Resources, Business Administration, or a related field is preferred. 1 year of relevant experience in HR administration, office administration, or a related field is considered an asset. Fluent in English and Mandarin with strong written and verbal communication skills. Proficiency in MS Office applications, including Excel, Word, PowerPoint, and Outlook. Strong organizational and time-management skills with a high level of attention to detail. Excellent communication and interpersonal skills with the ability to work effectively with employees, vendors, and cross-functional teams. Proactive and self-motivated, with the ability to manage multiple priorities and work independently.

The Administration Coordinator will manage day-to-day office operations, including facilities, maintenance, and vendor relations. They will also provide essential HR administrative support, maintain employee records, and assist with event coordination.

Candidates should have a bachelor's degree or diploma in Human Resources or Business Administration and at least one year of relevant experience. Proficiency in MS Office and fluency in both English and Mandarin are required for this role.

• Time managementPreferred
• Microsoft ExcelPreferred
• Microsoft WordPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• HR administration
• Office administration
• Vendor management
• Invoice processing
• Employee records management
• Event coordination
• Meeting coordination
• Administrative support
• English proficiency
• Mandarin proficiency
• MS Office
• Excel
• Word
• PowerPoint
• Outlook
• Time-management
• Office Supply Management
• Facility Repair And Maintenance
• Administrative Support
• Office Administration
• Self-Motivation
• Microsoft Excel
• Business Administration
• Management
• Mandarin Chinese
• Communication
• Employee Engagement
• English Language
• Interpersonal Communications
• Invoicing
• Microsoft Outlook
• Microsoft Office
• Operations
• Microsoft PowerPoint
• Time Management
• Verbal Communication Skills
• Coordinating
• Vendor Management
• Detail Oriented

• Administrative
• Human Resources
• Retail
• Administration Coordinator
• Administrative Supervisor
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers

Minimum education

Bachelor’s degree

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week