Legal Operations Specialist / Human Services Program Specialist 1

Job summary

Support the Office of Inspector General Legal Counsel’s operational and program work involving background investigations, licensing, and financial fraud and abuse. Review and route legal communications and documents, maintain equipment and supply inventories, provide coordinator and technical support, and assist with case files and data requests.

Job details

Working Title: Legal Operations Specialist Job Class: Human Services Program Specialist 1 Agency: Human Services Dept Job ID: 97420 Location: St. Paul Telework Eligible: No Full/Part Time: Full-Time Regular/Temporary: Unlimited Who May Apply: Open to all qualified job seekers Date Posted: 10/01/2026 Closing Date: 10/14/2026 Hiring Agency/Seniority Unit: Human Services Dept / MAPE DHS Central Office Division/Unit: Department of Human Services (DHS) / Office of Inspector General (OIG)-OLC Legal Process Unit Work Shift/Work Hours: Day Shift / 8:00 a.m. - 4:30 p.m. Days of Work: Monday - Friday Travel Required: No Salary Range: $24.40 - $35.30 / hourly; $50,947 - $73,706 / annually Classified Status: Classified Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE FLSA Status: Nonexempt Designated in Connect 700 Program for Applicants with Disabilities: Yes The Department of Human Services (DHS) is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify. The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. This position exists to support Office of Inspector General (OIG) Legal Counsel’s Office in timely completion of operational and programmatic work related to background investigations, licensing, and financial fraud and abuse. Responsibilities Include But Are Not Limited To Maintaining a broad knowledge related to all legal units housed within the Office of Inspector General to properly distribute mail and email communications Ensuring detailed initial review of incoming legal documentation, including expungement orders, requests for reconsideration and appeals. Maintain up to date inventory of equipment and supplies used by OIG legal, provide technical support, place orders as needed, and review invoices Providing back-up support to unit specific Legal Process Coordinators Assisting with case file sharing and distribution, data request completion and other tasks as required. Minimum Qualifications To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.** Two (2) years of experience providing support in a legal or criminal justice-related setting, including reviewing and researching legal documents; OR Associate degree in legal studies, criminal justice, or related field AND one (1) year of experience providing support in a legal or criminal justice-related setting, including reviewing and researching legal documents; OR Bachelor’s degree in legal or paralegal studies, criminal justice, public administration, or related field. Experience Must Demonstrate The Following Ability to review and process a high volume of documents to ensure compliance with court-imposed deadlines and/or mandatory timeframes. Experience applying established policies, procedures, rules, or regulations to evaluate information and determine next steps. Experience reviewing legal or regulatory documents such as appeals, orders, requests, notices, case files, or similar records. Experience using computer systems, databases, and office software to enter, track, retrieve, and maintain information. Preferred Qualifications Knowledge of Minnesota laws, rules, or government processes involving licensing, background studies, data practices, records, or legal proceedings. Experience working with confidential, private, or legally protected information and applying applicable privacy or records-retention requirements. Experience exercising independent judgment within established procedures and recognizing when issues require additional review or escalation. Demonstrated ability to communicate complex legal or procedural information clearly, concisely, and accurately, both verbally and in writing. Experience working effectively and respectfully with individuals from diverse backgrounds, including individuals with differing perspectives, needs, or levels of familiarity with legal or government processes. Additional Requirements This position requires successful completion of the following: It Is The Policy Of The Department Of Human Services That The Individual Selected For This Position Successfully Complete a Background Investigation Prior To Employment, Including The Following Components Criminal background check Reference check Fingerprinting check (MNJIS/CJIS) Complete the Criminal Justice Information System (CJIS) Security Awareness training within 3-business days from the start of employment; and successfully obtain/retain CJIS certification annually. How To Apply Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers. Contact If you have questions about the position, contact Zach Chase at zach.chase@state.mn.us. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Carolyn Rice at carolyn.rice@state.mn.us. If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Department of Human Services’ ADA Coordinator at 651-431-4945 or DEPARTMENT OF HUMAN SERVICES_ADA@state.mn.us for assistance. About Human Services Dept WE MAKE A DIFFERENCE! The Minnesota Department of Human Services impacts the lives of 1.7 million people every year, helping them meet their basic needs so they can achieve their highest potential. Working together to improve the state we love. What do Minnesota's State employees have in common? A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well. Your Benefits May Include Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children 6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support To Help You Reach Your Career Goals Training, classes, and professional development Tuition reimbursement Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov) Employee Assistance Program (EAP) For Work/life Support A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law. Applicants With Disabilities Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.

What you’ll do

Support the Office of Inspector General Legal Counsel’s operational and program work involving background investigations, licensing, and financial fraud and abuse. Review and route legal communications and documents, maintain equipment and supply inventories, provide coordinator and technical support, and assist with case files and data requests.

Requirements

Applicants need two years of legal or criminal justice support experience that includes reviewing and researching legal documents, or a qualifying associate degree plus one year of experience; a related bachelor’s degree also meets the stated education pathway. Candidates must demonstrate high-volume document processing, application of established rules and procedures, legal or regulatory document review, and use of computer systems and office software.

Benefits

• Paid Vacation
• Paid Sick Leave
• Paid Holidays
• Health Insurance
• Dental Insurance
• Vision Insurance
• Prescription Drug Coverage
• Paid Parental Leave
• Pension Plan
• Life Insurance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Tax-Free Expense Accounts
• Professional Development
• Tuition Reimbursement
• Public Service Loan Forgiveness Program
• Employee Assistance Program

Listed skills

• written communication · Preferred
• Administrative Support · Preferred
• Technical Support · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Legal Document Review
• Legal Research
• Document Processing
• Deadline Management
• Policy and Procedure Application
• Case File Management
• Data Entry and Tracking
• Database Management
• Records Management
• Confidential Information Handling
• Written Communication
• Verbal Communication
• Independent Judgment
• Administrative Support
• Equipment and Supply Inventory
• Technical Support

Job areas

• Legal
• Government & Public Sector
• Administrative

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