Collections Administrative Assistant

Job summary

The Collections Administrative Assistant will manage debt recovery files, process financial transactions, and maintain accurate documentation for multiple clients. They are responsible for monitoring workflows, preparing invoices, and ensuring compliance with client directives and risk controls.

Job details

Job Title: Collections Administrative Assistant Location: Regina, SK Closing Date: October 20, 2026 Competition Number: MLTA-REG-202610-079 Who we are MLT Aikins is a full-service law firm of more than 375 lawyers across the four western provinces. Named one of Canada’s best law firms by the Globe and Mail, MLT Aikins is the only law firm to have offices in Vancouver, Edmonton, Calgary, Saskatoon, Muskeg Lake Cree Nation, Regina and Winnipeg. As one of the largest firms in Canada, we have the bench strength and geographic scope to meet the increasingly complex needs of clients. Job summary We are hiring a Collections Administrative Assistant to join our centralized debt recovery team in Regina. Our ideal candidate is self-motivated and highly organized, has a high degree of competence with basic accounting concepts and financial transactions, is confident with both formal written and verbal communication, and has excellent attention to detail and time management skills. They are able to work independently, follow instructions with minimal supervision, and thrive in a fast-paced, professional team environment, providing excellent service for internal and external clients. Responsibilities include: * Opening Collection files daily for multiple clients across multiple offices * Preparing and maintaining documentation for incoming debtor payments including E-transfers, cheques and wire transfers * Performing property, employment and judgment searches for all applicable files through various sites for multiple offices * Accessing and using online resources such as CollectLink, Techcom, Litigation & Collection Highway to perform various activities to maintain accurate data * Performing financial remittance as required for multiple clients across multiple offices * Monitoring multiple work lists in the collection workflow platform * Preparing, processing and tracking billing and disbursement invoices for multiple clients * Following up with clients to address any outstanding or pending invoice approvals * Monitoring multiple inboxes in Outlook * Paying multiple vendor invoices in a timely manner * Running workflows to pull demand letters and proofing, printing and mailing letters * Closing files as applicable * Scanning paper files as required * Performing mail merges for large letter campaigns as required * Effectively communicating within the firm and collections team * Ensuring compliance with client directives and risk controls Qualifications include: * Minimum five years of experience in an administrative, accounting clerk, or banking services role * An accounting or administration diploma or degree is considered an asset * Ability to maintain an efficient electronic file system with exceptional attention to detail * Comfortable performing repetitive tasks while maintaining consistency and accuracy and commitment to due diligence * Ability to organize and prioritize numerous tasks and complete them under time constraints * Strong communicator with strong problem solving and analytical skills * Ability to work independently and to adapt to a fast changing environment * Capacity to perform complex editing and formatting for correspondence and documents * Ability to follow the instructions from a diverse group of clients, lawyers and staff * Software program knowledge or certification in: FCT Default Solutions/Collect Link, Techcom, Collection and Litigation Highway, Adobe, Aderant, MS Word, Excel, Planner, Copilot and document management software are assets We offer: * A competitive salary including individual performance bonus * Comprehensive coverage for health and wellness benefits * Access to group savings plans and investment options * Earned Days Off program * A positive and inclusive work environment Our Diversity Statement MLT Aikins is an equal opportunity employer and is committed to building an inclusive and diverse work environment. Our principles of diversity, equity and inclusion [https://www.mltaikins.com/about/diversity-equity-and-inclusion-dei/] create a space for everyone to collaborate, allowing us to deliver excellent and increasingly innovative legal service to our clients. We encourage individuals of a diverse group to apply to our job postings. If this sounds like you, please submit your resumé and cover letter by using the Apply Button. Only those candidates selected for interviews will be contacted.

What you’ll do

The Collections Administrative Assistant will manage debt recovery files, process financial transactions, and maintain accurate documentation for multiple clients. They are responsible for monitoring workflows, preparing invoices, and ensuring compliance with client directives and risk controls.

Requirements

Candidates must have a minimum of five years of experience in an administrative, accounting, or banking role. Strong organizational skills, proficiency in financial concepts, and the ability to work independently in a fast-paced environment are required.

Benefits

• Competitive salary
• Individual performance bonus
• Health and wellness benefits
• Group savings plans
• Investment options
• Earned Days Off program

Listed skills

• Time management · Preferred
• Collections · Preferred
• Adobe · Preferred
• Problem solving · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Accounting · Preferred
• Billing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounting
• Financial transactions
• Data entry
• Attention to detail
• Time management
• Communication
• Problem solving
• Analytical skills
• Billing
• Disbursement
• Document management
• Microsoft Word
• Microsoft Excel
• Adobe
• Collections
• Administrative support
• Collection Processes
• Aderant (Software)
• Workplace Inclusivity
• Proofreading
• Workflow Management
• Self-Motivation
• Analytical Skills
• Bookkeeping
• Editing
• Banking Services
• Investments
• Lawsuits
• Document Management Systems
• File Systems
• Due Diligence
• Equities
• Innovation
• Invoicing
• Problem Solving
• Microsoft Outlook
• Remittance
• Time Management
• Verbal Communication Skills
• Detail Oriented

Job areas

• Administrative
• Finance & Accounting
• Legal
• Collections Administrative Assistant
• Billing Clerk (General)
• Accounting and Bookkeeping Clerks
• Billing and Posting Clerks

More jobs from MLT Aikins LLP