Office Services Clerk

Job summary

The Office Services Clerk supports daily operations by providing administrative, facilities, and office services support to lawyers and staff. Responsibilities include managing mail, maintaining office spaces, coordinating meeting room requirements, and providing reception coverage.

Job details

Job Title: Office Services Clerk Location: Calgary, AB Closing date: October 9, 2026 Competition Number: MLTA-CAL-202609-077 Who we are MLT Aikins is a full-service law firm of more than 375 lawyers across the four western provinces. Named one of Canada’s best law firms by the Globe and Mail, MLT Aikins is the only law firm to have offices in Vancouver, Edmonton, Calgary, Saskatoon, Muskeg Lake Cree Nation, Regina and Winnipeg. As one of the largest firms in Canada, we have the bench strength and geographic scope to meet the increasingly complex needs of clients. Job summary Our Calgary office is seeking an organized and service-oriented administrative professional to join our team. Reporting to the Manager, Calgary Operations, the Office Services Clerk supports the day-to-day operations of the office by providing administrative, facilities, and office services support. Working closely with the Office Services and Facilities team, the successful candidate provides professional, responsive, and best-in-class service to lawyers, staff, clients, and visitors, while helping ensure the office operates efficiently and effectively. Responsibilities include: * Assisting with copying, binding, scanning and closing book requests * Formatting a variety of documents as required * Coordinate incoming/outgoing mail, courier pick-up and internal mail distribution * Ordering, receiving, unpacking and restocking stationery and office supplies * Maintaining shared office spaces and ensuring they are organized, professional and ready for use * Supporting meeting room requirements including boardroom set-up, beverage and catering as required * Setting up and providing basic support for audio visual equipment for meetings * Providing additional administrative and office services support during team absences * Providing reception coverage during breaks and absences, as required * Assisting with other office services, facilities, and administrative duties, as assigned Qualifications include: * Graduate of a recognized administrative certificate or diploma program (equivalencies will be considered) * Minimum 1-3 years of experience in an office services, hospitality or business centre role * Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams * Excellent communication, organizational and time management skills * Strong attention to detail and a commitment to providing exceptional service * Ability to work both in a team setting and independently with minimal supervision * Ability to prioritize and adapt to changing needs in a fast-paced environment * Heavy lifting of up to 20 kg is required * Previous experience in a professional services environment is considered an asset We offer: * Competitive salary including individual performance bonus * Flexible benefit plans for dental, health and wellness benefits * Access to group savings plans and investment options * Earned Days Off Program * Growth and development opportunities * A positive and inclusive work environment Our diversity statement MLT Aikins is an equal opportunity employer and is committed to building an inclusive and diverse work environment. Our principles of diversity, equity and inclusion [https://www.mltaikins.com/about/diversity-equity-and-inclusion-dei/] create a space for everyone to collaborate, allowing us to deliver excellent and increasingly innovative legal service to our clients. We encourage individuals of a diverse group to apply to our job postings. If this sounds like you, please submit your resumé and cover letter using the Apply button. Only those candidates selected for interviews will be contacted.

What you’ll do

The Office Services Clerk supports daily operations by providing administrative, facilities, and office services support to lawyers and staff. Responsibilities include managing mail, maintaining office spaces, coordinating meeting room requirements, and providing reception coverage.

Requirements

Candidates must have a recognized administrative certificate or diploma and 1-3 years of experience in an office services or hospitality role. Proficiency in Microsoft Office and the ability to perform physical tasks like lifting up to 20 kg are required.

Benefits

• Competitive salary
• Individual performance bonus
• Flexible benefit plans
• Dental benefits
• Health and wellness benefits
• Group savings plans
• Investment options
• Earned Days Off Program
• Growth and development opportunities

Listed skills

• Time management · Preferred
• Facilities Management · Preferred
• Customer service · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Teams · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Facilities management
• Microsoft Office
• Word
• Excel
• Outlook
• Teams
• Communication
• Organizational skills
• Time management
• Attention to detail
• Customer service
• Audio visual support
• Mail handling
• Document formatting
• Office Supply Management
• Mail Distribution
• Workplace Inclusivity
• Lifting Ability
• Administrative Functions
• Microsoft Excel
• Customer Service
• Dental Health
• Equities
• Innovation
• Microsoft Outlook
• Operations
• Time Management
• Print Binding
• Prioritization
• Detail Oriented

Job areas

• Administrative
• Legal
• Customer Service & Support
• Office Services Clerk
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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