Administrative Assistant

Aroland Economic Development supports the economic growth and sustainability of Aroland First Nation through community-focused initiatives, partnerships, and development opportunities. As the organization continues to establish its governance and operational structure, this role will play a key part in supporting foundational administrative and financial processes. This role will support the development and day-to-day operations of Aroland Economic Development by providing administrative coordination and bookkeeping support. The successful candidate will help build organized systems, maintain accurate records, and contribute to the efficiency of overall operations. Responsibilities Provide day-to-day administrative support to the Board and leadership Manage incoming calls, emails, and correspondence Coordinate meetings, prepare agendas, and record minutes Maintain digital and physical filing systems and records Prepare and maintain documentation, including contracts and agreements Schedule appointments and support calendar management Coordinate travel arrangements, including bookings and itineraries Support general record-keeping and administrative processes Order office supplies and assist with office organization Act as a point of contact for community members, partners, and stakeholders Assist with accounts payable and receivable, including tracking invoices and payments Maintain receipts and process expense documentation, including travel expenses Perform data entry and maintain accurate financial records Support bank reconciliations and expense tracking Assist with payroll preparation as required Prepare basic financial reports and summaries Support budgeting processes and audit preparation Skills & Qualifications 2+ years of administrative experience Experience in construction, economic development, or project-based environments is strongly preferred Basic bookkeeping or accounting experience required Proficiency in Microsoft Office (Excel, Word, Outlook); accounting software experience is an asset Strong organizational and record-keeping skills Ability to manage multiple priorities in a developing environment Strong communication and interpersonal skills Self-starter with the ability to build processes and systems from the ground up Detail-oriented with strong accuracy in administrative and financial tasks Reliable and able to work independently Strong coordination skills, including scheduling and travel arrangements Community-focused and collaborative approach Adaptable and comfortable in a growing organization High level of confidentiality and professionalism Benefits Opportunity to help build and shape administrative and financial processes Direct impact on community development initiatives Collaborative environment working closely with leadership and the Board Meaningful work supporting long-term community growth and sustainability We are committed to creating an inclusive, accessible workplace in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates during all aspects of the recruitment and selection process. If you require accommodation, please contact us at [email protected] to discuss your needs.

The role provides administrative and bookkeeping support to the Board and leadership of Aroland Economic Development. Key duties include managing correspondence, coordinating meetings, and maintaining financial records such as accounts payable and receivable.

Candidates need at least 2 years of administrative experience and basic bookkeeping knowledge, with a preference for experience in construction or economic development. Proficiency in Microsoft Office and the ability to build operational processes from the ground up are essential.

• Opportunity to shape administrative and financial processes • Direct impact on community development initiatives • Collaborative environment • Meaningful work supporting community growth

• OrganizationPreferred
• Microsoft ExcelPreferred
• Microsoft OfficePreferred
• Data entryPreferred
• Microsoft WordPreferred
• Microsoft OutlookPreferred
• BookkeepingPreferred

Identified from the job description. Confirm important requirements above.

• Administrative Coordination
• Bookkeeping
• Microsoft Office
• Excel
• Word
• Outlook
• Accounts Payable
• Accounts Receivable
• Payroll Preparation
• Financial Reporting
• Calendar Management
• Record Keeping
• Travel Coordination
• Interpersonal Communication
• Organization
• Data Entry

• Administrative
• Finance & Accounting
• Consulting
• Government & Public Sector
• Construction

Minimum experience

2+ years

Apply by

Sep 19, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Not Applicable