Executive Assistant

Job summary

Provide high-level, proactive support to a busy executive by managing priorities, calendars, and meeting preparations. Coordinate logistics, handle sensitive information, and build strong relationships across the organization to ensure efficient business operations.

Job details

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as Executive Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you’ll ensure the efficient and effective operation of our business. MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices. Responsibilities * Provide high-level, proactive support to a busy executive, anticipating priorities, deadlines, and potential challenges and act with a high degree of independence * Develop a deep understanding of priorities, responsibilities, operating rhythm, and key relationships to stay ahead of needs and ensure the executive is prepared for key meetings, decisions, and commitments * Maintain a forward-looking view of upcoming meetings and calendar items, using sound judgment to prioritize competing demands, protect focus and preparation time, and ensure readiness of information and action items * Coordinate with senior leaders and other stakeholders to gather information, updates and materials required by the executive, following up as necessary to ensure timely completion * Prepare and organize briefing materials, presentations, reports, agendas, talking points and other content to ensure the executive is well prepared for meetings, engagements, and leadership responsibilities * Track key commitments, decisions, action items, and follow-ups arising from meetings and other executive activities and help ensure they are advanced to completion * Coordinate logistics and schedule internal and external meetings, events, travel arrangements and other business activities * Exercise sound judgement in assessing and prioritizing requests and correspondence, and determining which matters require attention, escalation, or follow up * Maintain appropriate electronic and paper filing systems and handle confidential and sensitive information with discretion * Build strong working relationships across the organization to enable effective coordination and information flow * Proactively identify opportunities to improve executive processes, planning, communication, and ways of working * Contribute to the development of new ideas and approaches to improve work processes * Attend internal MNP courses to further develop knowledge and capabilities * Maintain flexibility to travel, as necessary Skills and Experience * Five or more years of experience working in a senior-level Executive Assistant role, preferably supporting a senior executive in a complex organization * Strong computer literacy, including Microsoft Outlook, Word, Excel, PowerPoint and Teams; familiarity with SharePoint and other Microsoft 365 tools * Experience working in a professional services environment preferred * Highly organized, proactive, and resourceful assistant, with the discretion and communication skills to engage senior leaders and stakeholders MyRewards@MNP With a focus on high-potential earnings, MNP is proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office. You will be rewarded with generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive access to perks and discounts, professional development assistance, MNP University, a flexible ‘Dress For Your Day’ environment, firm sponsored social events and more Diversity@MNP We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply! Future/Current Opportunity: Current

What you’ll do

Provide high-level, proactive support to a busy executive by managing priorities, calendars, and meeting preparations. Coordinate logistics, handle sensitive information, and build strong relationships across the organization to ensure efficient business operations.

Requirements

Requires five or more years of experience in a senior-level Executive Assistant role, preferably within a professional services environment. Strong proficiency in Microsoft 365 tools and excellent organizational and communication skills are essential.

Benefits

• Group pension plan with 4% matching
• Voluntary savings products
• Bonus programs
• Flexible benefits
• Mental health resources
• Professional development assistance
• MNP University
• Paid personal days
• Vacation time

Listed skills

• Microsoft Outlook · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Microsoft Teams · Preferred
• SharePoint · Preferred
• Communication · Preferred
• Organization · Preferred
• Prioritization · Preferred
• Stakeholder Management · Preferred
• Reporting · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive support
• Calendar management
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams
• SharePoint
• Communication
• Organization
• Prioritization
• Stakeholder management
• Confidentiality
• Reporting
• Travel coordination
• Presentations
• Planning
• Coordinating
• Business Strategies
• Leadership
• Innovation
• Computer Literacy
• Microsoft SharePoint
• Mental Health
• Information Gathering
• Microsoft 365
• Accounting
• Resourcefulness
• Travel Arrangements
• Filing
• Disabilities
• Business Advisory
• Development Aid

Job areas

• Administrative
• Consulting
• Finance & Accounting
• Management & Leadership
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants

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