Administrative Assistant - Residential

Looking for a company with over 50 years of success and no signs of slowing down? If so, Morguard may be the perfect place for you. As one of Canada’s leading real estate companies, with properties across North America, we’re proud of our history and excited about our future. Our Purpose At Morguard, people are at the centre of everything we do. We are committed to creating lasting value not only for our clients and communities, but for our employees as well. As a fully integrated real estate organization, we offer exposure to a diverse portfolio that includes office, industrial, retail, and multi‑suite residential properties across North America. Our team reflects a wide range of backgrounds, perspectives, and experiences, and we believe that diversity strengthens us. Collaboration fuels our success. Through innovation, teamwork, and a shared commitment to sustainability, our professionals are empowered to build their careers, contribute meaningfully, and help shape the future of real estate. Putting Our Purpose into Action We Support Our People By Offering Access to experienced subject matter experts who provide mentorship and hands‑on learning. A wide range of career opportunities across the organization. A comprehensive, competitive benefits program that promotes health and wellness. Where You’ll Add Value The Administrative Assistant is accountable to the Manager or the Director of a function, department or office for ensuring that all daily administrative and other function-specific support activities are carried out in a time and consistent manner to enable the function or department to achieve its respective business goals and objectives. How You’ll Make a Difference General Clerical Duties and Administrative Performs general administrative duties for the department including photocopying, fax transmittal, distribution of incoming and outgoing mail and courier packages, maintaining required stationery levels for the department; handles inquiries from and coordinates work with other functions and parties within or outside of the organization. Documentation & Knowledge Management Creates, proof-reads, formats and distributes various business correspondence, formal documentation and spreadsheets; sets-up and maintains systems for department documentation and catalogues all department specific reporting and knowledge; performs data search in open or exclusive sources and organizes/catalogues data for easier access and use; maintains extensive mailing and distribution lists to support functional communication; initiates document archiving and retrieval, as required. Data & Platform Maintenance Performs various data input activities with the use of company’s systems, platforms and software specific to the function to ensure that data integrity is maintained and company’s policies and procedures for such activities are adhered to (e.g. lease documentation, insurance certificates, time reporting etc.); maintains various tracking systems for the department, as required. Financial Performs coding of invoices, prepares Purchase Orders and liaises with Accounts Payables, where required, to ensure that payments are entered in the system in accordance with the company’s guidelines and processed timely to avoid financial penalties; may manage and reconcile impress account(s) and may be responsible for the petty cash, where applicable, as well as bank deposits for the department or office; prepares expense reports for team members, as required. Travel Coordination and Time Management Prepares various arrangements and associated reporting including scheduling of appointments and meetings, travel arrangements, event organization and coordination to ensure that internal coordination between functions is timely and effective. The Expertise You’ll Bring Three (3) years administrative experience. Candidate must have advanced computer skills including Microsoft Word and Excel. Excellent command of the English language with particular attention to grammar and spelling Intermediate to advanced practical knowledge of MS Office Applications Solid knowledge of Adobe Acrobat. Core Competencies Strong organizational skills Ability to handle confidential information Strong analytical skills Excellent communication skills (both written and verbal). Knowledge of Yardi is an asset. Attention to detail Ability to work independently Ability to adapt to changing plans and priorities Preferred Qualifications And Experience Bilingual (French/English) would be an asset. Knowledge of Yardi is an asset. Why You’ll Love Working at Morguard At Morguard, We’re Committed To Creating An Environment Where Our People Can Thrive. Here’s What You Can Expect When You Join Our Team A collaborative, inclusive workplace culture that prioritizes employee wellbeing and safety. Meaningful opportunities for professional growth and development. Exposure to a diverse portfolio of real estate assets across North America. A competitive compensation and benefits package designed to support you and your family. Support for work–life balance, along with accessible employment practices that meet AODA requirements. Annualized Base Salary Range: $55,000 - $65,000 Pay Equity The salary range listed for this position reflects the anticipated compensation at the time of posting. Actual compensation offered may vary and will be determined by factors including, but not limited to, experience, education, skills, certifications, internal pay equity and business needs. Inclusive by Nature Diversity is one of our greatest strengths. At Morguard, we provide equal employment opportunities to all candidates and do not discriminate on the basis of race, color, religion, gender, sexual orientation, age, disability, or any other legally protected status. We believe in creating a workplace where everyone has the opportunity to grow, contribute, and make an impact. Commitment to Accessibility Morguard is dedicated to maintaining accessible employment practices in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage of the recruitment process, please contact Human Resources—our team is here to support you. Please contact Human Resources at (905) 281-3800.

The Administrative Assistant provides daily clerical and functional support to ensure departmental business goals are met. Key duties include documentation management, data entry into company platforms, financial coding of invoices, and travel coordination.

Candidates must have three years of administrative experience and advanced proficiency in MS Office and Adobe Acrobat. Strong communication skills and organizational abilities are required, with Yardi knowledge and bilingualism in French/English being assets.

• Comprehensive competitive benefits program • Health and wellness promotion • Professional growth and development opportunities • Work-life balance support

• Time managementPreferred
• Attention to detailPreferred
• Microsoft ExcelPreferred
• Data entryPreferred
• Microsoft WordPreferred

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Microsoft Word
• Microsoft Excel
• English Grammar
• Adobe Acrobat
• Organizational Skills
• Analytical Skills
• Written Communication
• Verbal Communication
• Yardi
• Attention To Detail
• Time Management
• Invoice Coding
• Data Entry
• French Language

• Administrative
• Finance & Accounting
• Management & Leadership
• Customer Service & Support

Minimum experience

2+ years

Apply by

Sep 11, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Mid-Senior level