Property Administrator

Job summary

The Property Administrator provides administrative support to the Property Manager for a large commercial retail property. Responsibilities include maintaining tenant and vendor records, coordinating service requests, and assisting with financial reporting and budgeting.

Job details

NADG is a privately owned, vertically integrated real estate platform with over $6 billion of assets under management. NADG has been active in the acquisition and development / redevelopment of over 250 real estate projects comprising well over 35 million square feet across the United States and Canada. NADG has sponsored over $2 billion of real estate private equity funds and investment vehicles. In addition to our funds, NADG continues to partner with and invest alongside some of North America’s leading institutional investors and currently manages over $2 billion of institutional investor capital. NADG operates three differentiated real estate strategies: NADG Retail, NADG Residential and NADG Mixed-Use. NADG has a team of over 215 professionals and an active presence in numerous markets across the United States and Canada. Please visit our website http://www.nadg.com [https://www.linkedin.com/safety/go/?url=http%3A%2F%2Fwww%2Enadg%2Ecom%2F&urlhash=9LnG&mt=da8dEMrjotSINx4mWy_-dJDSsBEXsxQBfrEhJJV98eRNIqknFvaXCAxkoKMFqX-tD0HMPgDIAd69JSA1aXKlq8VvH_Q&isSdui=true] for more information. POSITION: Property Administrator LOCATION: Barrie, Ontario, Canada (Park Place) JOB SUMMARY: Reporting to the Property Manager, primary responsibilities for this role include assisting and supporting the Property Manager with a large commercial retail property. This is an onsite (5 days per week) position. RESPONSIBILITIES: * Provide administrative support to Property Manager. * Maintain accurate property, tenant, lease and vendor information within Yardi and other company systems. * Assist with tenant correspondence, notices, communications and general inquiries. * Coordinate tenant service requests and follow up with Property Manager, operations personnel and vendors as required. * Assist with the preparation and administration of service contracts, purchase orders, proposals and vendor documentation. * Maintain and monitor tenant and vendor insurance certificates and other required documentation. * Assist with lease administration, including reviewing lease information and maintaining accurate tenant records. * Assist with monthly reporting, rent rolls, accounts receivable reports and other property-level reporting. * Support annual budgeting and forecasting processes through information gathering, documentation and data entry. * Assist with property inspections, deficiency tracking and follow-up documentation where required. * Maintain organized electronic property files and ensure documentation is current and readily accessible. * Assist with tenant move-ins, move-outs, renewals and other tenant-related administrative requirements. * Coordinate with Accounting, Leasing, Construction and other internal departments as required. QUALIFICATIONS: * 1-2 years’ experience as a Property Administrator or a minimum of at least 3 years of solid administrative experience * Ability to communicate effectively and professionally, both oral and written with owners, tenants, and team members. * Ability to develop and sustain cooperative working relationships. * Professional and self-motivated team player. * Ability to exercise confidentiality. * Strong time management skills including the ability to work under pressure and achieve quality results. * Results oriented, detail oriented and accurate. * Solid Computer Skills including intermediate to advanced skills in MS Word, Excel, Microsoft Office and Outlook. * Knowledge of JD Edwards an asset. * Knowledge of Yardi. We are committed to fostering an inclusive and accessible workplace in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Accommodation is available throughout the recruitment and selection process for applicants with disabilities. If you require accommodation, please contact Human Resources. Vacancy Status This posting is for an existing vacancy. Hiring Process / Use of Technology This position uses AI in part of the applicant screening or selection process. Pay and Benefits The salary for this position is CA $60,000-$70,000. This salary range may be inclusive of several career levels at NADG and will be narrowed during the interview process based on a number of factors, including the candidate’s experience and qualifications. Specific benefits and details about what compensation is included in the salary range listed above will vary depending on the applicant’s experience, location, etc. and can be discussed in more detail during the interview process.

What you’ll do

The Property Administrator provides administrative support to the Property Manager for a large commercial retail property. Responsibilities include maintaining tenant and vendor records, coordinating service requests, and assisting with financial reporting and budgeting.

Requirements

Candidates must have 1-2 years of experience in property administration or at least 3 years of general administrative experience. Proficiency in Microsoft Office and experience with property management software like Yardi is required.

Listed skills

• Time management · Preferred
• Budgeting · Preferred
• Detail-oriented · Preferred
• Microsoft Excel · Preferred
• Accounts receivable · Preferred
• Communication · Preferred
• Data entry · Preferred
• Microsoft Outlook · Preferred
• Forecasting · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Property administration
• Yardi
• Lease administration
• Vendor management
• Accounts receivable
• Budgeting
• Forecasting
• Data entry
• Property inspections
• Communication
• Time management
• Detail oriented
• MS Word
• Excel
• Outlook
• JD Edwards
• Property Inspection
• Administrative Support
• Yardi (Property Management Software)
• Administrative Functions
• Information Gathering
• Self-Motivation
• Microsoft Word
• Microsoft Excel
• Accounts Receivable
• Accounting
• Management
• Investments
• Computer Literacy
• Confidentiality
• Data Entry
• Institutional Investing
• Microsoft Outlook
• Microsoft Office
• Operations
• Private Equity Fund
• Real Estate
• Time Management
• Detail Oriented

Job areas

• Administrative
• Retail
• Finance & Accounting
• Management & Leadership
• Property Administrator
• Assistant Property Manager
• Real Estate Agents and Property Managers
• Property, Real Estate, and Community Association Managers

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