Accounts Payable Administrator

Purpose: The Accounts Payable Administrator plays a key role in supporting the financial operations of National Logistics Services by providing financial, clerical, and administrative services to ensure the efficient, timely, and accurate payment of accounts. The ideal candidate will have a strong service ethic, excellent organizational skills, and the ability to build positive working relationships. They will be reliable, resourceful, and detail-oriented, with a sense of urgency and the ability to identify potential issues and take appropriate preventative action. Strong communication skills, a customer-service mindset, and the ability to manage multiple priorities, work effectively under deadlines, and collaborate with other team members are essential for success in this role. Key Duties and Responsibilities: · Record vendor invoices in Accounts Payable, ensuring accurate coding and distribution. · Maintain records of purchase orders, control PO sequencing, and follow up on outstanding invoices. · Prepare cheque requests and process payments when due. · Review and verify third-party costs for billing purposes. · Process invoices and supporting documentation for chargebacks and other billing requirements. · Generate financial reports, including the Accounts Payable Aging Report and detailed payable listings. · Communicate professionally with vendors by phone, email, and other correspondence. · Identify and escalate priority issues. · Maintain the Accounts Payable schedule and reconcile balances with the General Ledger. · Conduct credit reference checks for customers. · Prepare invoices, cheque requisitions, and adjustments. · Provide support with billing and accounts receivable during month-end and as required. · Prepare and maintain accruals for expenses not recorded within the applicable month. · Provide excellent customer service in a fast-paced environment. · Cross-train with team members to ensure appropriate work coverage at all times. · Manage the Requisition Management System in GP. · Communicate with General Managers regarding PO numbers, invoice approvals, and related inquiries. · Reconcile vendor statements, Visa statements, and other Accounts Payable balance sheet accounts. Qualifications: · 3–5 years of experience in Accounts Payable or a related accounting/finance role. · College diploma or university degree in Accounting, Finance, Business Administration, or a related field preferred. · Experience in logistics, transportation, or warehousing is an asset. · Experience with Microsoft Dynamics GP, Fraxion, or similar ERP/accounting systems preferred. · Strong proficiency in Microsoft Excel and other Microsoft Office applications. · Strong organizational, communication, and problem-solving skills. · Strong attention to detail and ability to maintain accuracy while managing multiple priorities. · Ability to work independently and collaboratively in a fast-paced, deadline-driven environment. This is a 6-month contract position to support current business requirements. Salary Range: $50,000–$60,000 per year. The final agreed-upon salary may vary based on factors such as job-related knowledge, skills, and experience.

The Accounts Payable Administrator is responsible for recording vendor invoices, processing payments, and reconciling balance sheet accounts. They also generate financial reports and collaborate with General Managers to ensure accurate coding and timely payment of accounts.

Candidates should have 3-5 years of experience in accounts payable and a degree or diploma in Accounting, Finance, or Business Administration. Proficiency in Microsoft Excel and experience with ERP systems like Microsoft Dynamics GP is preferred.

• Time managementPreferred
• Customer servicePreferred
• Problem solvingPreferred
• Attention to detailPreferred
• Microsoft ExcelPreferred
• CommunicationPreferred

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Financial Reporting
• Vendor Management
• General Ledger Reconciliation
• Microsoft Excel
• Microsoft Dynamics GP
• Fraxion
• Billing
• Accounts Receivable
• Accruals
• Problem Solving
• Organizational Skills
• Communication
• Attention To Detail
• Time Management
• Customer Service

• Finance & Accounting
• Logistics
• Transportation
• Administrative

Minimum education

College diploma

Minimum experience

2+ years

Apply by

Sep 25, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level

Application method

Direct apply is available