HR Coordinator - Calgary

Job summary

The HR Coordinator will manage the full-cycle recruitment process, maintain employee data in HRIS, and oversee bi-weekly and monthly payroll processing. Additionally, the role involves supporting employee relations, conducting orientations, and providing administrative assistance to management and Japanese executives.

Job details

Job Posting Title HR Coordinator - Calgary Job Description Company Overview Nippon Express Company, Ltd. (“NX”) was founded in 1872 in Japan and is headquartered in Tokyo. NX employs approximately 72,000 employees at 733 locations, in 47 countries and 314 cities around the world. As a leader in the freight forwarding industry, the Company's successes and ingenuity are complemented by its global presence, and ultimately result in Nippon Express being one of the largest transportation providers in the world. Solutions, not numbers, are responsible for our success. Our commitment to develop successful solutions, which put information technologies and our vast network of resources to work for you, is what has enabled Nippon Express to lead the world in innovative logistics design. Job Summary HR Coordinator is to provide support and assistance to various duties and tasks related to human resource management. Duties and Responsibilities • Provide exceptional customer service to internal stakeholders that includes employees and management • Timely response to management and employee inquiries in a professional manner • Responsible for full cycle of recruitment and selection process that includes posting hiring ads, screening resumes, interviewing, arranging background checks • Prepare offer letters and organize new hire documentation • Create new hire’s HR/payroll accounts on HRIS • Administration of the new hire orientation program, including content, preparation of documents, presentation • Assist with the performance evaluation process • Provide support for the benefits management • Maintain accurate employee data on HRIS • Prepare and distribute company communications (memos, announcements) • Assist with employee disciplinary process, terminations and conduct exit interviews • Assist with employee relations, investigations and resolution of complaints • Responsible for bi-weekly and monthly payroll, reconciling and processing • Prepare various month end reporting • Administer workers compensation injury and payroll reporting • Assist with training other team members • Administer reconciliations and reimbursements for trainee’s expense with headquarters in Japan • Provide assistance and support to Japanese executives and trainees • Assist with immigration and visa support • Communication and ad-hoc reporting to head quarters • Various other tasks that may be required Qualifications • 2-3 years of experience in a similar role, • Strong knowledge of payroll legislation and employment standards and the ability to enforce laws, rules and regulations • Strong experience with MS Word, Excel, Power point, and payroll programs • Basic math and accounting skills • Effective communication, organization and time management skills • Ability to manage and prioritize multiple tasks • Ability to remain objective in stressful situations • High level of sound and independent judgment, reasoning and discretion • Professional, responsible, and positive work attitude. • Ability to maintain confidentiality • Japanese language is an asset Educations/Certifications • College or university degree with a focus in human resource management, or a combination of experience and education • CHRP designation is an asset **What We Offer! ** Health Benefits (Medical, Dental & Vision Coverage) RRSP/DPSP Plan with company matching Paid Time Off (vacation & sick time) Opportunities for career growth and skill enhancement We thank all applicants for their interest in a career with Nippon Express. Please note only those who are selected for further consideration will be contacted for an interview. Nippon Express is an equal opportunity employer committed to an inclusive and barrier-free recruitment and selection process. If contacted for an employment opportunity, please advise us if you require accommodation. Please note that we use AI tools as part of our recruitment process to enhance efficiency. Posting is for an existing vacancy.

What you’ll do

The HR Coordinator will manage the full-cycle recruitment process, maintain employee data in HRIS, and oversee bi-weekly and monthly payroll processing. Additionally, the role involves supporting employee relations, conducting orientations, and providing administrative assistance to management and Japanese executives.

Requirements

Candidates must have 2-3 years of experience in a similar role and possess strong knowledge of payroll legislation and employment standards. Proficiency in MS Office and payroll software is required, along with a college or university degree in human resource management or equivalent experience.

Benefits

• Health benefits • Medical coverage • Dental coverage • Vision coverage • RRSP/DPSP plan • Company matching • Paid time off • Vacation time • Sick time

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Recruitment · Preferred
• Organization · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Microsoft Word · Preferred
• Accounting · Preferred
• Conflict Resolution · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Human resource management
• Recruitment
• Payroll administration
• Employee relations
• Performance evaluation
• Benefits management
• HRIS
• Customer service
• Communication
• Time management
• Organization
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Accounting
• Conflict resolution
• Payroll Reporting
• Ad Hoc Reporting
• Ingenuity
• Employee Relations Investigations
• Professionalism
• Time Off Management
• Benefits Management
• Effective Communication
• HRIS Administration
• Management
• Certified Human Resources Professional
• Customer Service
• Confidentiality
• Human Resources Information System (HRIS)
• Freight Forwarding
• General Mathematics
• Leadership
• Human Resource Management
• Innovation
• Japanese Language
• Legislation
• Memos
• Performance Review
• Resume Screening
• Time Management
• Workers' Compensation
• Advertisement
• Prioritization

Job areas

• Human Resources
• Finance & Accounting
• Logistics
• Administrative
• Transportation
• Human Resources Coordinator
• Human Resources Specialist
• Personnel and Careers Professionals
• Human Resources Specialists