Project Administrator

Job summary

The Project Administrator provides comprehensive administrative and coordination support to the project team, including managing accounts payable/receivable and project billings. They are also responsible for site-specific tasks such as coordinating travel and housing, managing site deliveries, and processing purchase orders.

Job details

North America Construction (1993) Ltd. – NAC Constructors Ltd. (NAC) is well known for our expertise in water and wastewater construction across Canada. Our self-performing team of almost 500 skilled professionals and experts in trades and engineering, comprehensively handles projects, from conceptualization to delivery. We also have extensive experience in fields such as civil, structural, process mechanical, building mechanical, electrical and instrumentation work. At NAC, our priority is to maintain the highest level of quality and safety. The depth of our resources is evident in the variety of projects we construct; from water filtration to wastewater treatment; dams to ethanol; we build it all….and more! NAC is currently seeking a full-time Project Administrator , initially based on our Dalewood Water Reclamation Facility project in St. Thomas, ON. Position Summary: Reporting to the Project Manager, the Site/ Project Administrator is an integral part of the project team, responsible for a wide variety of administration and coordination duties. The incumbent provides high quality, timely and efficient services, including PO's, travel and housing coordination and the submission of timesheets. \n Responsibilities: Provide a high level of administration support to the project team Oversee Accounts Receivable Document control Initiate workflows for Accounts payable Assist with project billings, such as processing monthly billing reports Receive and screen all inbound telephone calls, emails and mail Evaluate, prioritize and distribute correspondence accordingly Set-up accommodations, which includes sourcing available rentals and furnishing, as required Coordinate and maintain housing logs Coordinate travel, as required Organize and receive site deliveries Be the first point of contact, receiving visitors at site and addressing all inquiries Process and manage Purchase Orders, as well as procurement of construction materials Prepare timesheets and submit to the Payroll Dept., on a weekly basis Maintain the central filing system Provide all other duties as assigned Requirements: 2+ years’ experience working as an administrator or coordinator (construction industry experience is an asset) Experience with time and material tracking is an asset Strong knowledge of general office procedures Solid computer skills on programs such as, Microsoft Word, Excel and Outlook Excellent verbal and written communication skills and strong interpersonal skills High attention to detail, accuracy, and strong organizational skills Superior time management and multitasking skills Resourcefulness and flexibility Ability to effectively interpret and implement company policies and procedures \n NAC Offers: Competitive compensation Opportunities for career growth, development and advancement, including financial assistance Comprehensive benefit plan (dental, vision, health, etc.) Employee & Family Assistance Program Excellent company matched pension plan Registered Retirement Savings Plans Additional time off between Christmas and New Year’s Day Community involvement opportunities Friendly working environment Numerous team activities and various company events NAC is committed to providing equal opportunities for all individuals to achieve their goals. If you feel that you need accommodations during the recruitment and selection process because of illness/disability, please contact Human Resources for further information

What you’ll do

The Project Administrator provides comprehensive administrative and coordination support to the project team, including managing accounts payable/receivable and project billings. They are also responsible for site-specific tasks such as coordinating travel and housing, managing site deliveries, and processing purchase orders.

Requirements

Candidates must have at least 2 years of experience in an administrative or coordination role, preferably within the construction industry. Strong proficiency in Microsoft Office programs and excellent organizational and communication skills are required.

Benefits

• Competitive compensation • Career growth and development • Financial assistance • Comprehensive benefit plan • Dental insurance • Vision insurance • Health insurance • Employee & Family Assistance Program • Company matched pension plan • Registered Retirement Savings Plans • Additional time off between Christmas and New Year’s Day • Community involvement opportunities

Listed skills

• Time management · Preferred
• interpersonal skills · Preferred
• Microsoft Excel · Preferred
• Accounts receivable · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred
• Microsoft Outlook · Preferred
• Procurement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administration support
• Accounts receivable
• Document control
• Accounts payable
• Project billing
• Travel coordination
• Housing coordination
• Purchase orders
• Procurement
• Time tracking
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Communication skills
• Interpersonal skills
• Time management
• Resourcefulness
• Workflow Management
• Organizational Skills
• Document Control
• Accounts Payable
• Accounts Receivable
• Billing
• Communication
• Computer Literacy
• Instrumentation
• Interpersonal Communications
• Project Management
• Multitasking
• Wastewater
• Office Procedures
• Purchasing
• Sewage Treatments
• Time Management
• Water Reclamation
• Coordinating
• Filing
• Detail Oriented

Job areas

• Construction
• Administrative
• Finance & Accounting
• Project Administrator
• Project / Program Administrative Assistant
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive