Legal Assistant

Job summary

The Legal Assistant will independently manage daily operations for four lawyers, including handling corporate transactional documents and monthly invoicing. They will also maintain calendars, coordinate client meetings, and ensure efficient document and file management.

Job details

4 days a week in office - Ottawa Office Norton Rose Fulbright Canada LLP is currently seeking a highly organized and detail-orientated Legal Assistant to work with our Business Group in the Ottawa Office. This position will appeal to candidates who enjoy a busy and challenging position in an office with a great culture. The primary responsibilities of the position are outlined below: You will be focusing on: Independently manage and organize the daily operations of four lawyers in our Business Law Group. Assist with the preparation and finalization of closing agendas and all transactional documents relating to corporate transactions. Preparation of monthly invoices and expense reports. Edit, format, draft and revise agreements, letters memos, reports, forms, labels and other printed material. Maintain lawyers’ calendars, including coordinating travel arrangements and tracking deadlines. Manage and coordinate client meetings, conference calls, etc. Provide general administrative assistance, such as responding to client inquiries, receiving incoming mail, handling courier requests and maintaining client file lists. Maintain an efficient document and file management system and bring forward system. Open and close client/matter files. Perform related duties as assigned and assist others as required. What you bring to the role: Minimum of five years of experience as a legal assistant, preferably in Business Law - Corporate, Commercial experience. Diploma from a Legal Assistant, Law Clerk or Paralegal program would be considered an asset. Must be able to prioritize, meet deadlines and adapt to frequently and rapidly changing priorities. Strong organizational skills and the ability to take initiative and work independently. Strong written and verbal communication skills in English; proficiency in French would be considered an asset. Proficiency with Windows and Microsoft 365 and document management systems. Excellent attention to detail and proofreading skills. Experience with styles and document formatting. Excellent interpersonal skills and the ability to communicate effectively with clients. Ability to take initiative when appropriate. Why join our team: Hybrid work environment Retirement savings plan with employer contribution Benefit premiums paid by the firm Telemedicine services Wellness matters: Flexible health and wellness allowance that covers much more than gym memberships! Training and development programs based on your interests and needs The salary bands provided reflect the typical range for this role in the region indicated. We recognize that each candidate brings a unique set of experiences and skills, and final compensation will be thoughtfully determined based on individual qualifications and current market factors. Please note that salary will be discussed and negotiated during interview. Ottawa: $53,800 - $66,400 Ready to join a proactive and modern firm that provides an exceptional career experience in an inclusive and collaborative environment? Come join us! As part of a global legal practice, Norton Rose Fulbright Canada embrace a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential. To find out more about how we integrate diversity, equity and inclusion in everything we do please click Diversity, equity and inclusion | Canada | Global law firm | Norton Rose Fulbright. If you require any reasonable adjustments during the recruiting process, please inform us in the recruitment application. We will contact you to further discuss your need. Please note that applicants who receive an employment offer may be required during their employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to protected grounds. For applicants who require an accommodation, please contact us to discuss further. Law around the world nortonrosefulbright.com Please note that this job posting is being advertised to fill an existing vacancy.

What you’ll do

The Legal Assistant will independently manage daily operations for four lawyers, including handling corporate transactional documents and monthly invoicing. They will also maintain calendars, coordinate client meetings, and ensure efficient document and file management.

Requirements

Candidates must have a minimum of five years of experience as a legal assistant, preferably in business or corporate law. Proficiency in Microsoft 365 and strong organizational, communication, and proofreading skills are required.

Benefits

• Retirement savings plan • Employer contribution • Benefit premiums paid by the firm • Telemedicine services • Flexible health and wellness allowance • Training and development programs

Listed skills

• Time management · Preferred
• Microsoft 365 · Preferred
• Communication · Preferred
• client relations · Preferred
• Windows · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Legal assistance
• Business law
• Corporate transactions
• Document management
• Calendar management
• Invoicing
• Expense reporting
• Proofreading
• Microsoft 365
• Windows
• Communication
• Organizational skills
• Time management
• Client relations
• File management
• Administrative Support
• Organizational Skills
• Expense Reports
• Ability To Meet Deadlines
• Training And Development
• Document Management Systems
• Document Formatting
• English Language
• File Management
• French Language
• Interpersonal Communications
• Memos
• Operations
• Proactivity
• Telehealth
• Travel Arrangements
• Verbal Communication Skills
• Prioritization
• Detail Oriented

Job areas

• Legal
• Administrative
• Legal Assistant
• Paralegal / Legal Assistant
• Legal and Related Associate Professionals
• Paralegals and Legal Assistants