2526-147 - Administrative Assistant 4 (OA15) - Lunenburg Campus

Discover The Opportunity Bridgewater, NS Education and Training Experienced Full-time Competition Number: 2627-147 Benefits Health Insurance Dental Insurance Paid Time Off Retirement Plans Life Insurance Disability Insurance Employee Assistance Program Wellness Programs Operational Support Administrative Assistant 4 (OA15) Education Lunenburg Campus Bridgewater, NS Business Office/Administration Services Continuing Full-time position: Commencing approximately September 1, 2026 Application deadline is 11:59PM, August 20, 2026 Competition No. 2627-147 Salary range: $47,189.45 to $53,580.19 annually Share What you'll do Responsibilities Operating in a shared workspace encompassing both Student Services and the Business Office, the successful candidate will be working in a dynamic environment with staff across multiple areas. Reporting to the Manager of Administrative Services of the Southwest Region, you will: Have an in-depth knowledge of the campus Business Office sufficient to develop recommendations, oversee assigned functions (e.g. accounts receivables, student financials, data entries, T2202s, invoicing, etc) Resolve non-routine administrative problems. Oversee the day-to-day operational workflow of the Business Office, Providing guidance and training when necessary. Complete student loan processing, create payment plans, deferrals, sponsorship coordination, invoicing, withdrawal letters, outstanding balance collections, and respond to general student account queries as required. Main back up for front counter activity, including cash receipting, posting payments and reception related tasks. Perform various financial analysis and tasks as assigned by the Manager What you'll need Qualifications Qualifications and Occupational Experience: The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration. You have a minimum of three years (full-time equivalent) of recent and related occupational experience in a fast-paced office environment. Experience within a finance, accounting, and/or a student accounting environment would be considered an asset Demonstrated organizational, planning and time management skills with the ability to prioritize tasks and meet deadlines. Demonstrated customer service experience with ability to communicate effectively and courteously within a diverse environment. Occupational experience using PeopleSoft Student, SAP or other account management software would be considered an asset. You are comfortable using computer applications such as the Microsoft Office Suite, E-mail, and have a strong, demonstrable knowledge of Excel, SharePoint and Microsoft Office 365. You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology, and you are committed to using technology in advancing your work. Experience training others would be considered an asset. Experience in an educational environment supporting and/or providing services to students and prospective students would be considered an asset. Relevant Skills And Knowledge You demonstrate a commitment to diversity and inclusion. You possess excellent interpersonal skills and are able to interact at all levels of an organization. You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction. Your superb team working skills enable you to contribute positively to a cohesive team environment. You are passionate about collaborating and cultivating an inclusive and positive work environment where people can grow and succeed. You have specific technical occupational knowledge and skill in account analysis and reconciliation, cash, and/or other records. You are known for your problem solving and critical thinking skills. You are a strong communicator both written and oral. You possess excellent coordination skills specifically related to organizing and prioritizing workloads for yourself or others. You have proven records and information management skills and abilities with a focus on data accuracy and integrity, along with a drive to improve efficiencies. Demonstrate problem solving abilities and an ability to work independently. A Little Bit About Us Nova Scotia Community College We value Diversity and Inclusion The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Mi'kmaq, Aboriginal/Indigenous Persons, Black/African Nova Scotians, members of racially visible communities, persons with disabilities, persons of a minority sexual orientation, gender identity and/or expression, and women. Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application. NSCC is organized into six campus regions and one stand-alone campus. Each region and stand-alone campus is led by a designated Principal and regional management team which supports NSCC's commitment to accessible, high-quality education across the province. Eastern Region: Includes Pictou Campus, Strait Area Campus, and Wagmatcook Learning Centre Northern Region: Includes Truro Campus, Cumberland Campus, and Amherst Learning Centre Metro Region: Includes Akerley Campus and IT Campus Southwest Region: Includes Lunenburg, Shelburne, Burridge Campuses, and Digby Learning Centre Valley Region: Includes Kingstec Campus, Annapolis Valley Campus, and the Centre of Geographic Sciences (COGS) Sydney Waterfront and eCampus Region: Includes Sydney Waterfront Campus and eCampus Stand-Alone Campus Ivany Campus Are you interested? Work With Us Candidates selected for interviews will be expected to provide at least three recent occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements. NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact David Meister at [email protected]. Our Employee Workplace Accommodation Policy can be found here: https://www.nscc.ca/about_nscc/policies_procedures/index.asp Unfortunately, we can not accept late or paper applications.

The role involves overseeing the day-to-day operational workflow of the campus Business Office, including accounts receivable and student financial processing. The candidate will resolve non-routine administrative problems and provide front-counter support and financial analysis.

Requires a post-secondary certificate or diploma in Business or Office Administration and at least three years of related experience in a fast-paced office. Proficiency in Microsoft Office 365 and experience with account management software like SAP or PeopleSoft is highly desired.

• Health Insurance • Dental Insurance • Paid Time Off • Retirement Plans • Life Insurance • Disability Insurance • Employee Assistance Program • Wellness Programs

• Time managementPreferred
• Customer servicePreferred
• Problem solvingPreferred
• Microsoft ExcelPreferred
• Data entryPreferred
• Financial analysisPreferred

Identified from the job description. Confirm important requirements above.

• Accounts Receivable
• Student Financials
• Financial Analysis
• Customer Service
• Time Management
• Account Reconciliation
• Data Entry
• Problem Solving
• Microsoft Excel
• SharePoint
• Microsoft Office 365
• PeopleSoft Student
• SAP
• Information Management
• Written Communication
• Oral Communication

• Administrative
• Finance & Accounting
• Education
• Customer Service & Support

Minimum education

Professional degree

Minimum experience

2+ years

Apply by

Sep 12, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Mid-Senior level