2627-167 - Administrative Assistant (OA13) - Strait Area Campus

Original job posting

Provide comprehensive administrative support to Academic Chairs, focusing on superior customer service for students and stakeholders. Responsibilities include scheduling, calendar management, data collection, and coordinating program budgeting workflows.

Job details

Discover The Opportunity Port Hawkesbury, NS Administrative Experienced Full-time Competition Number: 2627-167 Benefits Health Insurance Dental Insurance Paid Time Off Retirement Plans Pension plan Life Insurance Disability Insurance Employee Assistance Program Tuition Aid Wellness Programs Operational Support Administrative Assistant 3 (OA13) Education Strait Area Campus Port Hawkesbury, Nova Scotia School of Health and Human Services, School of Access, Business, Creative Industries and Education, School of Applied Innovation and Technology, and the Institute of Skilled Trades Continuing Full-time position: Commencing approximately September 28, 2026 Application deadline is 11:59PM, September 8, 2026 Competition No. 2627-167 Salary range: $49,045.35 to $54,546.66 annually Share What you'll do Responsibilities Working in a team environment and reporting to two Academic Chairs, you will: Provide a full range of administrative support services to the Academic Chairs with an emphasis on providing superior customer service to all stakeholders. Provide administrative support such as booking meetings and assisting students with questions. Assist the Academic Chairs with scheduling, calendar management, data collection and management, supporting faculty, maintaining an online filing system, maintaining program files, as well as general office support as required. Coordinate program budgeting workflow, ensuring accuracy. What you'll need Qualifications Qualifications and Occupational Experience: The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration. High school completion with significant years of administrative experience (10+) will also be considered. You have a minimum of three years (full-time equivalent) of recent and related occupational experience in a fast-paced office environment. You have accounting experience. Experience in the Education sector would be considered an asset. You are familiar with and comfortable using computer applications such as the Microsoft Office Suite including Microsoft Teams, Microsoft OneNote, SharePoint and email. You have extensive experience using Microsoft Word and Excel. Occupational experience that includes working with Power BI and PeopleSoft or similar Enterprise Resource Planning (ERP) systems would be considered an asset. You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology, and you are committed to using technology in advancing your work. Experience supporting/providing service to students and prospective students would be considered an asset. Experience supporting/coordinating the work functions of a large and complex department would be considered an asset. Relevant Skills And Knowledge You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism. You possess excellent interpersonal skills and are able to interact at all levels of an organization. You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction. Your superb team working skills enable you to contribute positively to a team environment. You have specific technical occupational knowledge and skill in coordinating services and activities in an office environment. You have project management skills. You have strong multi-tasking, task prioritization and attention to detail skills. You are known for your problem solving and critical thinking skills. You are a strong communicator. You demonstrate a strong commitment to excellence. You are dedicated to life-long learning. A Little Bit About Us Nova Scotia Community College We value Diversity and Inclusion The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Mi'kmaq, Aboriginal/Indigenous Persons, Black/African Nova Scotians, members of racially visible communities, persons with disabilities, persons of a minority sexual orientation, gender identity and/or expression, and women. Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application. NSCC is organized into six campus regions and one stand-alone campus. Each region and stand-alone campus is led by a designated Principal and regional management team which supports NSCC's commitment to accessible, high-quality education across the province. Eastern Region: Includes Pictou Campus, Strait Area Campus, and Wagmatcook Learning Centre Northern Region: Includes Truro Campus, Cumberland Campus, and Amherst Learning Centre Metro Region: Includes Akerley Campus and IT Campus Southwest Region: Includes Lunenburg, Shelburne, Burridge Campuses, and Digby Learning Centre Valley Region: Includes Kingstec Campus, Annapolis Valley Campus, and the Centre of Geographic Sciences (COGS) Sydney Waterfront and eCampus Region: Includes Sydney Waterfront Campus and eCampus Stand-Alone Campus Ivany Campus Are you interested? Work With Us Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements. NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly, HR & Talent Consultant, at jaclynn.kelly@nscc.ca. Our Employee Workplace Accommodation Policy can be found here.

What you’ll do

Provide comprehensive administrative support to Academic Chairs, focusing on superior customer service for students and stakeholders. Responsibilities include scheduling, calendar management, data collection, and coordinating program budgeting workflows.

Requirements

Requires a post-secondary certificate or diploma in Business or Office Administration, or high school completion with 10+ years of experience. Candidates must have at least three years of recent experience in a fast-paced office environment and proficiency in Microsoft Office.

Benefits

• Health Insurance • Dental Insurance • Paid Time Off • Retirement Plans • Pension plan • Life Insurance • Disability Insurance • Employee Assistance Program • Tuition Aid • Wellness Programs

Listed skills

• Power BI · Preferred
• Customer service · Preferred
• Microsoft Teams · Preferred
• Problem solving · Preferred
• Administrative Support · Preferred
• Microsoft Excel · Preferred
• SharePoint · Preferred
• Critical Thinking · Preferred
• Microsoft Word · Preferred
• Project management · Preferred
• Microsoft Office Suite · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Customer Service
• Calendar Management
• Data Collection
• Budgeting Workflow
• Microsoft Office Suite
• Microsoft Teams
• Microsoft OneNote
• SharePoint
• Microsoft Word
• Microsoft Excel
• Power BI
• PeopleSoft
• Project Management
• Problem Solving
• Critical Thinking

Job areas

• Administrative
• Education
• Customer Service & Support