School Administrative Assistant (BA & BJHS)

Job summary

The administrative assistant provides clerical support to school staff, including managing correspondence, school accounts, payroll, and student records. They also handle reception duties, facility bookings, and coordinate school supply orders.

Job details

South Shore Regional Centre for Education The South Shore Regional Centre for Education (SSRCE) practices the culturally responsive pedagogy approach in providing an inclusive, diverse, equitable, safe and healthy education that supports learning and success both personally and academically to the 59,000 residents of Lunenburg and Queens Counties, an area of 5,250 square kilometres and a total of 23 schools. Regional Centres for Education have Employment Equity Policies and/or processes and we actively encourage applications from under-represented groups, particularly people of African Nova Scotian, African Canadian and African ancestry and Mi’kmaw/Indigenous ancestry. Please ensure that you complete the self-identification portion on the position application. Position: School Adminstrative Assistant Location: Bluenose Academy & Bridgewater Junior High Reports to: School Principal Employee Group: NSGEU Job Status: Term position at 7 hrs/day Start Date: Effective September 28, 2026 to June 30, 2027 Posting Deadline: Tuesday September 22/26 at 11:59pm Qualifications: Completion of Grade 12 and a community college administrative assistant program, or equivalent Related experience in a public office (preferably in education) Accurate word processing, bookkeeping and spreadsheet skills, attention to detail Ability to work under pressure with deadlines Strong interpersonal and time management skills Ability to communicate courteously and effectively with the public Characteristics: Excellent filing, word processing and reception skills Self Starter with strong analytical and problem-solving skills Excellent time management and interpersonal skills Persistence, assertiveness, confidentiality Team player, committed to promoting quality service Task Dimensions: Prepares correspondence for school administration and staff and circulates as required. Maintains accurate school accounts and prepares timely payroll, human resource, and student records reports, for example: Submitting regular summary report of staff absences and substitute employees Inputting student information for computerized student information systems and generates reports as required by school administration Reconciling orders, processes funds received and balances accounts for various school accounts Provides clerical support to school administration, for example: Maintaining an up-to date schedule of room and facility bookings Collating morning announcements Scheduling parent-teacher interviews Taking incoming calls from parents and the public and directs them to the appropriate staff. Initiating process to notify parents of early dismissals Submitting maintenance and technology work requests electronically Coordinating yearly school/classroom bulk supply order Provides supportive services directly to students. Complies with the Occupational Health and Safety Act and Regulations. Performs other related duties as required. BACKGROUND/SECURITY CHECKS: The South Shore Regional Centre for Education requires all newly hired employees to provide a satisfactory Criminal Record / Vulnerable Sector Check and a Nova Scotia Child Abuse Register Check. We will accept checks completed within the last 3 months. Regional Office based positions require travel and candidates may be required to provide a valid driver's license. Some school based positions also require travel and candidates may be required to provide a valid driver's license. Thank you for your interest in the South Shore Regional Centre for Education, however, only those shortlisted for an interview will be contacted.

What you’ll do

The administrative assistant provides clerical support to school staff, including managing correspondence, school accounts, payroll, and student records. They also handle reception duties, facility bookings, and coordinate school supply orders.

Requirements

Candidates must have completed Grade 12 and an administrative assistant program or equivalent. Strong proficiency in word processing, bookkeeping, and effective communication is required.

Listed skills

• Time management · Preferred
• Filing · Preferred
• Problem solving · Preferred
• interpersonal skills · Preferred
• record keeping · Preferred
• Communication · Preferred
• Data entry · Preferred
• Bookkeeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Word processing
• Bookkeeping
• Spreadsheet management
• Time management
• Interpersonal skills
• Communication
• Analytical skills
• Problem-solving
• Confidentiality
• Filing
• Reception
• Data entry
• Payroll processing
• Record keeping
• Employment Equity
• Self-Starter
• Valid Driver's License
• Cultural Responsiveness
• Assertiveness
• Spreadsheets
• Clerical Works
• Word Processing
• Occupational Safety And Health
• Public Administration
• Interpersonal Communications
• Problem Solving
• Pedagogy
• Student Information Systems
• Time Management
• Scheduling
• Coordinating
• Persistence
• Detail Oriented

Job areas

• Administrative
• Education
• Government & Public Sector
• School Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive