Executive Assistant to the President and CEO

Job summary

The Executive Assistant will manage the President and CEO's professional and personal calendar, correspondence, and travel arrangements. They will also coordinate meetings, public appearances, and maintain key business relationships.

Job details

What you will do Novacap is looking for a trusted individual to support the President and CEO in managing both professional and personal priorities. Through your organizational skills, judgment and discretion, you will make the President and CEO’s day-to-day easier by anticipating needs and effectively coordinating priorities and commitments. Administrative support Manage the President and CEO’s professional and personal calendar, prioritize requests and adjust plans as unexpected matters arise. Follow up on emails, calls and correspondence while drafting and revising communications in French and English. Coordinate meetings from start to finish (rooms, equipment, meals, attendees and agendas), prepare materials and follow up on decisions and deadlines. Coordinate appointments, administrative processes, suppliers and expense accounts, as well as certain personal matters for the President and CEO. Travel, events and business relationships Organize professional and personal travel, including bookings, itineraries and last-minute changes. Coordinate registrations for external events as well as donations and sponsorships. Coordinate the President and CEO’s public appearances with the communications team. Maintain business relationships through contact follow-up, visitor reception and business meals. What you will bring Your skills, knowledge and experience are what set you apart. Significant experience providing executive support to a senior executive, ideally combining professional and personal support. Training in office technology, administration or a related field, or equivalent experience. Strong organizational skills and the ability to manage multiple priorities with rigour and autonomy. Comfort interacting with executives, board members, investors and partners. A strong sense of confidentiality for both business and personal matters. Proactivity, flexibility and a genuine service mindset. Strong command of Microsoft 365, including Outlook, Word, Excel, PowerPoint and Teams. Availability for occasional travel, on request, to our Toronto and New York offices. Fluency in French and English, both spoken and written, is required given our cross-border activities and our colleagues across Canada and the United States. We're building the future. Join us.

What you’ll do

The Executive Assistant will manage the President and CEO's professional and personal calendar, correspondence, and travel arrangements. They will also coordinate meetings, public appearances, and maintain key business relationships.

Requirements

Candidates must have significant experience providing executive support and possess strong organizational and administrative skills. Fluency in both French and English is required, along with proficiency in Microsoft 365.

Listed skills

• Administrative Support · Preferred
• Communication · Preferred
• Microsoft 365 · Preferred
• Microsoft Outlook · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Teams · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive support
• Calendar management
• Administrative support
• Communication
• Bilingualism
• Organizational skills
• Confidentiality
• Microsoft 365
• Outlook
• Word
• Excel
• PowerPoint
• Teams
• Event coordination
• Travel coordination
• Proactivity
• Administrative Support
• Organizational Skills
• Bilingual (French/English)
• Microsoft Excel
• Executive Information Systems
• Microsoft Outlook
• Microsoft PowerPoint
• Coordinating

Job areas

• Administrative
• Management & Leadership
• Executive Assistant to the President/Chief Executive Officer
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants

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